account for 2012-07

[kaguillera]

The initial entries for transactions for the 2012-07 month. @whit537 Please give me the Gittip DB entries for that payday. Thanks

[chadwhitacre]

This'll be Samurai, actually. IHAM never moved to Stripe.

[chadwhitacre]

Here's a snip from the reconciliation dashboard I'm working on:

Date         Charges  Payouts  Income   Escrow Δ
------------------------------------------------
2012-07-06    375.24     0.00   33.63     341.61
2012-07-11      0.00    24.30    0.00     -24.30
2012-07-13    555.27     0.00   46.14     509.13
2012-07-20    509.51     0.00   46.29     463.22
2012-07-27  1,623.21     0.00   99.31   1,523.90

[kaguillera]

Date         Charges  Payouts  Income   Escrow Δ
------------------------------------------------
2012-07-06    375.24     0.00   33.63     341.61

For the above data taken from the gittip database we should have charged users cards $375.24 for which $341.61 would go to the persons they wish to tip and the $33.63 used to pay Stripe for processing the credit cards of the users. However the actual fees that Stripe took based on the sum of fees for that data transactions from [https://github.com/gratipay/logs/blob/master/statements/csv/2012/07/stripe.csv] it is only $30.11 and we actually get $345.13 in our New Alliance account. So the question is how do we account for that?
P.S. See no Evernote 😃

[kaguillera]

So the $345.13 which is the total charged by Stripe to users minus the fees they take match the amount deposited in New Alliance account ( this is expected ).
What happened on the Gittip DB?

[kaguillera]

The question is how much should the data in the Gittip database affect or be reflected on the Accounting system. Since the actual money is in the Stripe and New Alliance accounts it just means that our internal records (Gittip database ) may be wrong. Do we need to make sure that it is 100% correct?

[kaguillera]

At the risk of adding insult to injury the second-to-last record in the table i.e.

Date         Charges  Payouts  Income   Escrow Δ
------------------------------------------------
2012-07-20    509.51     0.00   46.29     463.22

Does not match the Stripe records. New Alliance shows a deposit of $468.06 and Stripe records show that the deposit should have been $468.64. Only a difference of $0.58, but a difference non the less. Thus all three sources in information have different values.

[kaguillera]

Am I missing something??

Date         Charges  Payouts  Income   Escrow Δ
------------------------------------------------
2012-07-27  1,623.21     0.00   99.31   1,523.90

The above is from Gittip data right??
Strip data shows that the amount charged to users was $1117.26. Did Paypal make up the difference?

[chadwhitacre]

P.S. See no Evernote 😃

!m @kaguillera 💃

[chadwhitacre]

Do we need to make sure that it is 100% correct?

Yes! :)

[chadwhitacre]

What happened on the Gittip DB?

Don't forget the processing fee buffer!

[chadwhitacre]

Ftr we ended up cleaning up #1 and not even really getting to the above issues.

[chadwhitacre]

And I guess that's because, in not forgetting the processing fee buffer, we realized that the fee buffer needed some cleanup.

[chadwhitacre]

Rebased on master. Old HEAD was 04ac73f.

[chadwhitacre]

Rebased on master again, to pick up #4. Old HEAD was 522eb2b.

[chadwhitacre]

Wait a sec! Why does this pass?!

$ gb
* 2012-07
  2012-08
  master
$ test.py 
test_net_income_reconciles_with_retained_earnings ... -4658.76 -4658.76
test_income_balances ... good
test_expenses_balance ... good
test_fee_buffer_reconciles ... 402.32 -812.30 -409.98 -71.98 338.00
Traceback (most recent call last):
  File "./bin/test.py", line 108, in <module>
    test_func()
  File "./bin/test.py", line 74, in test_fee_buffer_reconciles
    assert delta == fee_buffer
AssertionError

test_escrow_balances ... 4705.08 -5043.08
Traceback (most recent call last):
  File "./bin/test.py", line 108, in <module>
    test_func()
  File "./bin/test.py", line 43, in test_escrow_balances
    assert escrow_assets + escrow_liability == 0
AssertionError

$

[chadwhitacre]

That's better. :)

[kaguillera]

Figured out the reason for the discrepancy (#2 (comment))

Date         Charges  Payouts  Income   Escrow Δ
------------------------------------------------
2012-07-27  1,623.21     0.00   99.31   1,523.90

It turns out that from that payday till (I don't know when) wee started using two payment venders (Stripe and Balanced). But there is another problem now. The records from New Alliance only shows the deposit from Stripe of ~$1030 but there is no record of the rest of funds being deposited in New Alliance from Balanced. @whit537 is there another account that Balanced would have deposited to?

[chadwhitacre]

Figured out the reason for the discrepancy

!m @kaguillera

is there another account that Balanced would have deposited to?

I believe we didn't start withdrawing funds from Balanced until a while later, since Balanced was designed to hold funds for us (withdrawing funds was a manual process).

[kaguillera]

ok cool so we have to add this account to the .dat files.

Another note! We need to remember that from payday 8 we also started charging users a minimum of $10.00 even though there tips were much lower. I am just putting this here as a reminder that we have to deal with that when entering transactions in the .dat files. I think that you would agree that remainder of the funds would reside in the Liabilities:Escrow:New Alliance/Balanced

[chadwhitacre]

Agreed.

[kaguillera]

Just making a note that we have ported to beancount so this PR will be changing

[kaguillera]

Now this PR is blocked by (to be created). The old new reconciliation dashboard does not show
amount payins by payday, vendor and amount which is needed to correctly account for the finances Escrow etc. So the new PR (to be created) should do this.

[kaguillera]

So just checked Stripe records on line and the 2012-07- 06 hit on 2012-07-20
and also 2012-07-13 also hit on 2012-07-20.

[kaguillera]

Ready for review @whit537, @nobodxbodon pending merging of gratipay/gratipay.com#4342 for the verification gratipay payments amount.

[nobodxbodon]

About closing balance of new Alliance: in statement it's $1,372.49, but assets of balance sheet is 1456.44-83.49=1372.95

[nobodxbodon]

nit: vis -> with?

[nobodxbodon]

nit: charged

[nobodxbodon]

nit: align please

[nobodxbodon]

nit: charged

[nobodxbodon]

nit: settled

[nobodxbodon]

nit: align please

[nobodxbodon]

nit: Started?

[nobodxbodon]

Will this be moved to 2012-08.beancount in the other PR?

[kaguillera]

Yes...just made a reminder for me. But I will remove now since I have already started working on the 2012-08.beancount PR.

[kaguillera]

Sorry for all the little errors was on a bus at the time. Will fix these errors

[kaguillera]

Blocked for now until gratipay/gratipay.com#3912 is resolved

[kaguillera]

About closing balance of new Alliance: in statement it's $1,372.49, but assets of balance sheet is 1456.44-83.49=1372.95

This was corrected in ad77314. Please check it was the appropriate changes.