account for 2017-01 #38

nobodxbodon · 2017-02-09T07:19:40Z

@whit537 @kaguillera could you please review while I continue, so that we can find issue earlier? I put FD # and record in csv (in log repository) as beancount comment for easier cross-check.

chadwhitacre · 2017-02-09T13:09:29Z

So exciting! 😍 💃

chadwhitacre · 2017-02-09T13:11:33Z

FY2017/2017-01.beancount

+2017-01-01 open Expenses:Operations USD
+2017-01-01 open Income:Payout USD
+
+; date based on receipt in FD #6502. Corresponding record in pnc.csv L16


How about just including the actual links?

; https://gratipay.freshdesk.com/helpdesk/tickets/6502 ; https://github.com/gratipay/logs/blob/master/statements/2017/01/pnc.csv#L16

Even better: can we include these URL references using Beancount metadata?

Done in 30ba400. Thanks.

chadwhitacre · 2017-02-09T13:14:01Z

FY2017/2017-01.beancount

+    Expenses:Operations               34.15 USD
+    Assets:Operations:PNC            -34.15 USD
+
+; TODO: find receipt for pnc.csv L17


Might be under MaxCDN or StackPath, if that helps.

You are right. Added.

nobodxbodon · 2017-02-10T07:16:55Z

FY2017/FY2017.beancount

+; in order to achieve opening balance on 2017-01-01, add difference between 2883.99 and the latest balance of PNC (currently 0)
+2017-01-01 * "Opening Balance"
+    Assets:Operations:PNC           2883.99 USD
+    Equity:Owners:Chad-Whitacre    -2883.99 USD


@whit537 does this make sense? This is to cover the change to PNC account before 2017.

nobodxbodon · 2017-02-10T08:08:26Z

There are some paypal activities (pay out, transfer) that are not captured yet. Some will have corresponding record in New Alliance statement.

nobodxbodon · 2017-02-14T06:24:14Z

@whit537 @kaguillera may I ask for some suggestion to handle paypal activity like https://gratipay.freshdesk.com/helpdesk/tickets/6588, and braintree transaction like https://github.com/gratipay/logs/blob/master/statements/2017/01/new-alliance.csv#L3?

nobodxbodon · 2017-02-16T16:59:00Z

@whit537 @kaguillera is it possible/necessary to export Paypal statements so that I can proceed? AFAIK processing the braintree transactions are blocked by #3 (comment), and it can take longer to unblock?

chadwhitacre · 2017-02-16T19:17:56Z

Sorry I haven't gotten to this yet @nobodxbodon, trying to get back here ...

nobodxbodon · 2017-02-22T07:15:46Z

@whit537 without continous book-keeping, it seems tricky to get the open liability of 201701. ~~For now all the balances are booked like they are from your pocket.~~ In 436f0e1 I put an estimated liability as one part of paypal's balance. Note: the first payout booked in bb6d073 doesn't include the fee and I'll add that in the next commit.

nobodxbodon · 2017-02-23T05:52:54Z

@whit537 @kaguillera the latest commit has PayPal and PNC balances matching the statements. Please review and advise on those TODOs and TBDs. Thanks.

kaguillera · 2017-02-23T18:12:08Z

@whit537 does Braintree take some time to deposit funds after payday the way Stripe did back in the days. If so should we have an Assets:Escrow:Braintree account to show that the funds are being held there before actually being deposited in the Assets:Escrow:New-Alliance account?

The reason I am asking is because that is the way that did it in 2012-07 and I just to make sure that we are be consistent.

; Gittip Payday 5
; ===============

2012-07-06 * "We Charged participants via Stripe"
    Assets:Escrow:Stripe                  341.61 USD
    Assets:Operations:Stripe               33.63 USD
    Income:Fees:Stripe                    -33.63 USD
    Liabilites:Escrow:Stripe             -341.61 USD

2012-07-19 * "Stripe settlement the net to us"
    Assets:Escrow:New Alliance            341.61 USD
    Assets:Operations:New Alliance          3.52 USD
    Expenses:Fees:Stripe                   30.11 USD
    Assets:Operations:Stripe              -30.11 USD      
    Assets:Operations:Stripe               -3.52 USD
    Assets:Escrow:Stripe                 -341.61 USD

kaguillera · 2017-02-23T18:13:52Z

Oh @nobodxbodon did you get access to paypal transaction history, cause I see that you need it.

nobodxbodon · 2017-02-23T19:57:30Z

if so should we have an Assets:Escrow:Braintree account to show that the funds are being held there before actually being deposited in the Assets:Escrow:New-Alliance account?

I suppose that needs Braintree statements? I agree it should be included to reflect the processing fee for the giving part.

@kaguillera I do have paypal transaction reading permission, which I used to get the mass payment numbers, single general payments (1/11, 1/13), and cross-check with new-alliance statements.

kaguillera · 2017-03-02T17:37:36Z

Sorry about the label I though it was another PR

kaguillera

Just reviewed after so long. Minor comments let me know what you think @nobodxbodon.

kaguillera · 2017-02-23T17:54:06Z

FY2017/2017-01.beancount

+
+2017-01-09  * "Braintree funding"
+    Assets:Escrow:New-Alliance       135.54 USD
+    Liabilities:Escrow              -135.54 USD


I am assuming this is as a result of running payday. If so I think that you should not it possibly include the payday number. Actually for all the paydays.

kaguillera · 2017-04-07T15:12:26Z

FY2017/2017-01.beancount

@@ -4,204 +4,204 @@
 2017-01-01 open Income:Payout USD



We could put these in FY2017.beancount since we are using this for the entire year and it is accounts that well will have used befor this fiscal year?

kaguillera · 2017-04-07T15:19:37Z

FY2017/2017-01.beancount

    freshdesk: "https://gratipay.freshdesk.com/helpdesk/tickets/6536"
    statementPnc: "https://github.com/gratipay/logs/blob/master/statements/2017/01/pnc.csv#L14"
    note: "http://gratipay.slackarchive.io/gratipay/-/1483640673.001811/1483653370.001921/1483650056001917/"
    Expenses:Operations               34.15 USD
    Assets:Operations:PNC            -34.15 USD

-2017-01-05  * "Payout"
+2017-01-05 * "Payout"
    freshdesk: "https://gratipay.freshdesk.com/helpdesk/tickets/6530"
    statementPnc: "https://github.com/gratipay/logs/blob/master/statements/2017/01/pnc.csv#L13"
    Income:Payout                    -93.57 USD


This is a little confusing...I thought that it was mass payout which would have been coming out of Liabilities. Maybe the account should have a different name with reference to Paypal. possibly Income:Funding:Paypal

kaguillera · 2017-04-07T15:21:51Z

FY2017/2017-01.beancount

    Liabilities:Escrow              1304.39 USD
    Expenses:Fees:PayPal              13.36 USD
    Assets:Operations:PayPal         -13.36 USD
    Assets:Escrow:PayPal           -1304.39 USD

-2017-01-12  * "Payout"
+2017-01-12 * "Payout"
    freshdesk: "https://gratipay.freshdesk.com/helpdesk/tickets/6592"
    statementPnc: "https://github.com/gratipay/logs/blob/master/statements/2017/01/pnc.csv#L9"
    Income:Payout                    -69.13 USD
    Assets:Operations:PNC             69.13 USD



Same as 4bfb445#r110414861

kaguillera · 2017-04-07T15:26:11Z

FY2017/2017-01.beancount

    Assets:Escrow:New-Alliance       145.30 USD
    Liabilities:Escrow              -145.30 USD

-2017-01-26  * "Payout"
+2017-01-26 * "Payout"
    freshdesk: "https://gratipay.freshdesk.com/helpdesk/tickets/6691"
    statementPnc: "https://github.com/gratipay/logs/blob/master/statements/2017/01/pnc.csv#L5"
    Income:Payout                    -50.70 USD
    Assets:Operations:PNC             50.70 USD



Same as 4bfb445#r110414861

kaguillera · 2017-04-07T15:31:58Z

@whit537 let me know what you think.

kaguillera · 2017-04-13T16:34:13Z

Ok so I have not heard from @nobodxbodon for a while so I am going to finish working on this and let @whit537 review when ever he gets a chance.

chadwhitacre · 2017-04-13T18:59:11Z

Awesome. It is sitting in my octobox so it is on my radar, fwiw.

kaguillera · 2017-04-21T14:44:29Z

Ok so I did this one over but I think that I still have a ways to go. I have the following to do before I think it is ready for a proper review. I still would like you @whit537 to look at it and tell me what you think.

Check and verify all of the transactions involving PayPal when I get the CSV
Figure out how to record Masspay out to show fee paid is part of the escrow reduced.

…checked

kaguillera · 2017-04-21T15:24:11Z

The following is how I am considering account for the fact that the fees paid for MassPay come from the recipients. Or should we not bother to record the fee since we don't pay that.

    Liabilities:Escrow               907.58 USD
    Assets:PayPal:Operations          15.11 USD
    Assets:PayPal:Escrow             -15.11 USD
    Assets:PayPal:Escrow            -892.47 USD

    Expenses:Other:Fees               15.11 USD
    Assets:PayPal:Operations         -15.11 USD

Or should I do the following

    Liabilities:Escrow               907.58 USD
    Expenses:Other:Fees               15.11 USD
    Assets:PayPal:Escrow             -15.11 USD
    Assets:PayPal:Escrow            -892.47 USD

kaguillera · 2017-04-21T15:38:36Z

Yet another approach...

    Liabilities:Escrow               907.58 USD
    Income:PayPal:Fees                15.11 USD
    Assets:PayPal:Escrow             -15.11 USD
    Assets:PayPal:Escrow            -892.47 USD

    Expenses:Other:Fees               15.11 USD
    Imcome:PayPal:Fees               -15.11 USD

kaguillera · 2017-04-21T18:48:57Z

No success in recording payouts properly. Need help/suggestions.

chadwhitacre · 2017-04-26T16:30:51Z

Starting to look at this, a few things jump out at me:

Would it be good to consult our CPA on the chart of accounts to use for operating expenses? So far we are introducing a chart of accounts based on File taxes inside.gratipay.com#1027 (comment), but it seems like this is an important decision that we should maybe validate. Peering into the void is giving me vertigo.
We're using Beancounts metadata format to record URLs, yes?
Can we clean up the metadata keys we're using? Reading up on reconciliation and source documents, maybe we want a single source field (does beancount allow multiple of the same metadata key?)? Ideally we could do something that would support automatic reconciliation.

Now to look at how we're recording MassPay transactions ...

chadwhitacre · 2017-04-26T17:16:06Z

Cut/paste from @kaguillera at #43:

Remember to record money movement from Paypal Gratipay team account to PNC account.

How and should we record the movement of money to Assets:Paypal:Escrow/Operations account? but first how do we get money into that account and when…Answer we transfer it from New Alliance during payday shuffle I think. Thus we need to record that in the accounting. I should be able to do this when I get the Paypal csv’s.

Do we need to show the expenses that the Teams pay? And if so how do we show it?

Need to check all of the transactions involving PayPal when I get the CSV

Not sure what to name the Assets:Paypal:Income account. This is the account that captures the money the Gratipay team receives in the team’s paypal account when payday is run.

Need to verify if reversals are part of mass pay totals that we send. i.e. if it is sent and then refunded.

chadwhitacre · 2017-04-26T17:40:09Z

Closing in favor of #44 (standardizing branch name).

chadwhitacre reviewed Feb 9, 2017

View reviewed changes

nobodxbodon commented Feb 10, 2017

View reviewed changes

nobodxbodon mentioned this pull request Feb 12, 2017

catch up on books #3

Open

65 tasks

chadwhitacre mentioned this pull request Feb 16, 2017

onboard @nobodxbodon gratipay/inside.gratipay.com#878

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nobodxbodon added the Review label Feb 23, 2017

kaguillera added Review and removed Review labels Mar 2, 2017

kaguillera reviewed Apr 7, 2017

View reviewed changes

testacount1 added 6 commits April 21, 2017 10:58

partial records on PNC in early 201701

e006c6a

add URL references; move them to metadata as @whit537 suggests

6a796b9

missed two receipts, otherwise PNC part done

58a3e2b

add paypal transfers in 201701

0e9fc06

add paypal open balance for 201701 and first payout

26780ac

fix test by separating paypal balance into escrow and operations

860148e

testacount1 and others added 5 commits April 21, 2017 10:58

file missed in last commit

4010af8

finish new-alliance and paypal transactions. pnc and paypal balances …

54b0ca6

…checked

minor reformating, and reorder by time

64d05d3

Made changes suggested in the review

f876c13

Reworked 2017-01 with new assets account name structure.

a9a85e2

Ensured that the 2017-01.beancount pass testing

9c61130

kaguillera force-pushed the fy201701 branch from a0f48a9 to 9c61130 Compare April 21, 2017 18:47

This was referenced Apr 26, 2017

Finish setting up books #43

Open

account for 2017-01 #44

Open

chadwhitacre closed this Apr 26, 2017

chadwhitacre deleted the fy201701 branch April 26, 2017 17:40

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account for 2017-01 #38

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account for 2017-01 #38

account for 2017-01 #38

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