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swap sdt for ees mailbox on ees / dashboards pages (#67)
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* swap sdt for ees mailbox on ees / dashboards pages

* pr responses

* update file size references
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cjrace authored Aug 7, 2024
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4 changes: 2 additions & 2 deletions statistics-production/ees.qmd
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Expand Up @@ -789,7 +789,7 @@ We recommend including any missing data from breaks in a time series in your dat
| Number of schools | 16,705 | 16,723 | 16,736 | x | 16,739 |

<div class="alert alert-dismissible alert-info">
There may be times when including missing data increases the file size too much, or becomes unwieldy, if you're unsure and would like advice on your data contact [statistics.development@education.gov.uk](mailto:statistics.development@education.gov.uk).
There may be times when including missing data increases the file size too much, or becomes unwieldy, if you're unsure and would like advice on your data contact [explore.statistics@education.gov.uk](mailto:explore.statistics@education.gov.uk).
</div>

By including the missing data in your open data files you can then create charts in EES that represent this. Start off by creating a data block with the data you want to build the chart from.
Expand Down Expand Up @@ -1002,7 +1002,7 @@ If you need some steer on how to report on a particular characteristics, the bel
* [Analysis Function Data Harmonisation](https://analysisfunction.civilservice.gov.uk/policy-store/ethnicity-harmonised-standard/)
* [Cabinet Office guidance on writing about statistics](https://www.ethnicity-facts-figures.service.gov.uk/style-guide/writing-about-ethnicity)

You can also get in touch with the DfE Data Harmonisation Champions Group via [statistics.development@education.gov.uk](mailto:statistics.development@education.gov.uk).
You can also get in touch with the DfE Data Harmonisation Champions Group via [explore.statistics@education.gov.uk](mailto:explore.statistics@education.gov.uk).

---

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6 changes: 3 additions & 3 deletions statistics-production/embedded-charts.qmd
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Expand Up @@ -47,7 +47,7 @@ We currently only support custom charts created using R-Shiny. These should be c
## Review and authorisation


To get a custom chart approved for embedding within a publication, you'll need to get it reviewed by the [Statistics Development team](mailto:statistics.development@education.gov.uk) (in addition to your standard approval chain).
To get a custom chart approved for embedding within a publication, you'll need to get it reviewed by the [explore education statistics platforms team](mailto:explore.statistics@education.gov.uk) (in addition to your standard approval chain).

---

Expand All @@ -61,7 +61,7 @@ An embedded chart should take the form of a single chart, with necessary input o
* using navigation elements
* images and logos

**And definitely don't include unpublished data in any app uploaded to GitHub/ShinyApps prior to publication.**
**And definitely don't include unpublished data in any app uploaded to GitHub / ShinyApps prior to publication.**

Other elements such as tables may also be possible if there's a clear use case for them that EES alone can't meet. Get in touch with us if you want to check that what you'd like to include is compatible with the intended use of the embed block.

Expand All @@ -72,7 +72,7 @@ Other elements such as tables may also be possible if there's a clear use case f

Our [template tiny shiny app repository](https://github.com/dfe-analytical-services/dfe-tiny-shiny) should be used a starting point for all embedded shiny charts.

To get an app set-up for use with EES, you'll need the [Statistics Development Team](mailto:statistics.development@education.gov.uk) team to create a repo for the app within the [DfE Analytical Services area on GitHub](https://github.com/dfe-analytical-services/dfe-tiny-shiny).
To get an app set-up for use with EES, you'll need the [explore education statistics platforms](mailto:explore.statistics@education.gov.uk) team to create a repo for the app within the [DfE Analytical Services area on GitHub](https://github.com/dfe-analytical-services/dfe-tiny-shiny).

---

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2 changes: 1 addition & 1 deletion statistics-production/scrums.qmd
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Expand Up @@ -21,7 +21,7 @@ All of our publications should be designed around our users first and foremost,

We regularly run publication scrums where teams can put forward their publication(s) for review by a group of volunteer analysts, providing feedback as ‘unfamiliar new readers’ and to discuss ideas for future improvements. The sessions usually last for 1-2 hours.

If you're interested in being involved in future scrums, please get in [contact us](mailto:statistics.development@education.gov.uk).
If you're interested in being involved in future scrums, please [contact us](mailto:explore.statistics@education.gov.uk).

---

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18 changes: 9 additions & 9 deletions statistics-production/ud.qmd
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Expand Up @@ -32,7 +32,7 @@ Data published via EES is released under the terms of the [Open Government Licen

An [interactive data screener](https://rsconnect/rsc/dfe-published-data-qa/){target="_blank" rel="noopener noreferrer"} has been developed in R Shiny to automate checks against the standards as a final stage of automated quality assurance before upload to EES.

This can be run on any data file, though requires an associated [EES metadata file](#ees-metadata) to be able to process the file. The app runs on our Posit Connect (formerly RSConnect) servers, and is only available when using DfE kit. The app is mostly self-explanatory, though if you have any questions about it, or are curious to know more about how it works, the code is available on [GitHub](https://github.com/dfe-analytical-services/dfe-published-data-qa){target="_blank" rel="noopener noreferrer"}, and you can get in touch with us at statistics.development@education.gov.uk.
This can be run on any data file, though requires an associated [EES metadata file](#ees-metadata) to be able to process the file. The app runs on our Posit Connect (formerly RSConnect) servers, and is only available when using DfE kit. The app is mostly self-explanatory, though if you have any questions about it, or are curious to know more about how it works, the code is available on [GitHub](https://github.com/dfe-analytical-services/dfe-published-data-qa){target="_blank" rel="noopener noreferrer"}, and you can get in touch with us at explore.statistics@education.gov.uk.

<div class="alert alert-dismissible alert-danger">
All data and EES metadata files must be run through the [screening app](https://rsconnect/rsc/dfe-published-data-qa/){target="_blank" rel="noopener noreferrer"} before uploading to EES.
Expand Down Expand Up @@ -417,13 +417,13 @@ Excel has a cell character limit of 32,760 and a row limit of 1,048,576. It is b

A **rough guide** to file size would be:

- Anything under 10mb is relatively small
- 10mb to 100mb is a fairly common file size that most teams have
- 100mb to 500mb is a large file and will struggle to upload if not compressed to a zip folder.
- 500mb and over are very large, and sometimes may struggle to compress small enough to upload.
- 4gb or more in size is larger than any we have seen before and will likely need testing in the platform first.
- Anything under 10 MB is relatively small
- 10 MB to 100 MB is a fairly common file size that most teams have
- 100 MB to 500 MB is a large file and will struggle to upload if not compressed to a zip folder.
- 500 MB and over are very large, and sometimes may struggle to compress small enough to upload.
- 4 GB or more in size is larger than any we have seen before and will likely need testing in the platform first.

[Contact us](mailto:mailto:statistics.development@education.gov.uk) if you have any issues, or files that might be over 1gb.
[Contact us](mailto:explore.statistics@education.gov.uk) if you have any issues, or files that might be over 1 GB.

---

Expand Down Expand Up @@ -536,7 +536,7 @@ Across every single dataset of official statistics produced by DfE, the followin

We use the two columns, time_period and time_identifier, to generalise time across our underlying datasets. All data files must contain these. This is a important for general useability of our data, as well as being critical in driving the charts and tables in the explore education statistics service and making explicit reference to the time in which our measurements relate to. This is a compulsory element of any official statistics dataset.

If you think that your data can't follow this format, please contact statistics.development@education.gov.uk with details so that we can discuss this.
If you think that your data can't follow this format, please contact the [explore education statistics platforms team](mailto:explore.statistics@education.gov.uk) with details so that we can discuss this further.


- time_period must contain either a four digit year, or a 6 digit year.
Expand Down Expand Up @@ -760,7 +760,7 @@ For Planning area and Institution data, any data files that **only** consist of


<div class="alert alert-dismissible alert-warning">
If you have a level that isn’t covered above, please contact statistics.development@education.gov.uk with details and example data.
If you have a level that isn’t covered above, please contact the [explore education statistics platforms team](mailto:explore.statistics@education.gov.uk) with details and example data.
</div>

---
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8 changes: 4 additions & 4 deletions writing-visualising/dashboards.qmd
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Expand Up @@ -10,9 +10,9 @@ title: "Public dashboards"

---

The primary route for publishing official statistics is via [Explore education etatistics](https://explore-education-statistics.service.gov.uk/) (EES). In addition to publishing on EES, there may be times where you want to compliment official statistics with a dashboard. This may be to do a deeper piece of analysis for a specific user group, or to make use of functionality that isn’t available within the platform.
The primary route for publishing official statistics is using the [explore education statistics service](https://explore-education-statistics.service.gov.uk/) (EES). In addition to publishing on EES, there may be times where you want to compliment official statistics with a dashboard. This may be to do a deeper piece of analysis for a specific user group, or to make use of functionality that isn’t available within the platform.

It is important that all dashboards should have a clear use case and reasoning for why they are required. If you are considering developing and publishing a dashboard, please get in touch with the [Statistics Development Team](mailto:statistics.development@education.gov.uk) who can advise and assist with the process, and make use of the [teams channel](https://teams.microsoft.com/l/channel/19%3a35fa27cbced34928a3609e41510057e5%40thread.skype/R-Shiny%2520Statistics%2520Dashboards?groupId=679b2376-8c8c-4062-a1c9-0744ce5ac88f&tenantId=fad277c9-c60a-4da1-b5f3-b3b8b34a82f9) to ask questions and share what you're working on with other teams.
It is important that all dashboards should have a clear use case and reasoning for why they are required. If you are considering developing and publishing a dashboard, please get in touch with the [explore education statistics platforms team](mailto:explore.statistics@education.gov.uk) who can advise and assist with the process, and make use of the [R Shiny statistics dashboards Microsoft Teams channel](https://teams.microsoft.com/l/channel/19%3a35fa27cbced34928a3609e41510057e5%40thread.skype/R-Shiny%2520Statistics%2520Dashboards?groupId=679b2376-8c8c-4062-a1c9-0744ce5ac88f&tenantId=fad277c9-c60a-4da1-b5f3-b3b8b34a82f9) to ask questions and share what you're working on with other teams.

This guidance is aimed primarily at dashboards published to supplement Official Statistics to the wider public. See the [how to publish an R shiny dashboard](#how-to-publish-an-r-shiny-dashboard) section below for more information on the guidance for internal only R Shiny dashboards, or public facing R Shiny dashboards via shinyapps.io.

Expand All @@ -28,7 +28,7 @@ There is also a dashboards version of the content design checklist. This checkli

We expect all dashboards to follow a minimum set of standards to ensure coherence between our products and a minimum standard of quality for our end users.

These standards are constantly evolving, and all feedback and contributions are welcome, contact us at [Statistics Development Team](mailto:statistics.development@education.gov.uk).
These standards are constantly evolving, and all feedback and contributions are welcome, contact the [explore education statistics platforms team](mailto:explore.statistics@education.gov.uk).

All dashboards should have a clear use case and reasoning for why they are required. They also need to meet the [latest accessibility regulations](https://www.gov.uk/service-manual/helping-people-to-use-your-service/understanding-wcag) for public sector services.

Expand All @@ -52,7 +52,7 @@ The following sections cover the considerations in more detail, though when deve

---

All teams developing dashboards to accompany Official Statistics should contact the [Statistics Development Team](mailto:statistics.development@education.gov.uk) for advice on the level of approval required as there may be times when HoP approval is needed in addition to team / unit leader approval. Approvals should be sent to the Statistics Development Team when asking for a new dashboard to be hosted on shinyapps.io.
All teams developing dashboards to accompany Official Statistics should contact the [explore education statistics platforms team](mailto:explore.statistics@education.gov.uk) for advice on the level of approval required as there may be times when HoP approval is needed in addition to team / unit leader approval. Approvals should be sent to the Statistics Development Team when asking for a new dashboard to be hosted on shinyapps.io.

The standards for dashboards, and department strategy are maintained by the Central Statistics Standards Unit and governed by the Statistics Leadership Group, which is made up of all senior statisticians owning Official Statistics publications in the department.

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