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Hibernation fee proposal #234

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Hibernation fee proposal #234

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Add proposed hibernation fee structure
duncang Oct 15, 2023
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fix numbered list
duncang Oct 15, 2023
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duncang Oct 15, 2023
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73 changes: 23 additions & 50 deletions admin/membership.md
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Expand Up @@ -14,72 +14,45 @@ The HSBNE Inc. constitution allows the management committee to create policies a
**Written notice -** a formal notice that can be delivered via email, discord or in person.

## New Memberships
This section is relevant to section (6) and (8) of our constitution. The current process for a new person or previous member to become a member is as follows, and should be completed in this order.
This section is relevant to section (6) and (8) of our constitution.

The interested person must:
Whilst HSBNE is in Hibernation Mode, the normal process for a new person or previous member to become a member has been suspended. A [Hibernation Fee Structure](#hibernation-fee-structure) has been established to allow members to continue their membership and support the organisation until a new campus is established, and normal operations can resume.

1. attend HSBNE for a site tour. This can happen during a normal open day/night or some other time.
2. sign up via our member portal (https://portal.hsbne.org).
3. book in and successfully complete an induction. Successfully completing an induction requires that the interested person:
1. sit through an induction session run by a member of the executive or by someone who has been appointed by the executive. The material covered is up to the discretion of the person running the induction and is based on the content in the new member's guide.
2. is provided with a new members guide that they sign and agree to.
3. provide photo ID and be properly vetted by the executive by gathering executive signatures on the relevant page in their member's guide.
4. allow the person running the induction to make a copy of their ID and the page in their new members guide that requires their signature.
4. pay their membership fees in full and give written notice to the treasurer that they are a new member and have just made their initial payment.
1. This is not required if the interested person pays at the end of their induction and the person running the induction is satisfied the payment went through.
2. Their membership is not active until the payment has been processed by the treasurer and their card has been activated.
During this time, prospective new members or supporters should:
1. attend a HSBNE social or general meeting, which are currently held on [Discord](https://chat.hsbne.org/) every Tuesday evening at 8pm.
2. sign up via our member portal [\(https://portal.hsbne.org\)](https://portal.hsbne.org).
3. pay their nominated support level fees in full and give written notice to the treasurer that they are a new member and have just made their initial payment.

Once the above process has been completed, the interested person becomes a member of the organisation as defined in our constitution. The access card they received in their new member's guide can now be activated and they are allowed site access. This should be done as soon as practical. Note that the executive can reject an application for any reason.
Once the above process has been completed, the interested person becomes a member of the organisation as defined in our constitution. No access cards are currently being issued, however members can check their membership status via the [Portal](https://portal.hsbne.org). Note that the executive can reject an application for any reason.

## Membership Fees and Payments
This section is relevant to section (7) of our constitution. All membership levels at HSBNE receive the same voting rights, site access and access to tools/equipment. The different fee levels are designed to allow equitable membership to HSBNE Inc for everyone.
This section is relevant to section (7) of our constitution. All membership levels at HSBNE receive the same voting rights. The different support levels are designed to allow equitable membership to HSBNE Inc for everyone.

### Payments
HSBNE operates on a monthly membership period. Your membership fees are due on the 1st of each month and must be paid for in advance. At the treasurer's discretion, your site access will be disabled if you don’t make a payment on time and your membership can be terminated if you become 14 days or more in arrears. If you make a written request to the Treasurer prior to the due date, they can use their discretion to extend these time periods.
HSBNE operates on a monthly membership period. Your membership fees are due on the 1st of each month and must be paid for in advance. At the treasurer's discretion, your membership will be suspended if you don’t make a payment on time and your membership can be terminated if you become 14 days or more in arrears. If you make a written request to the Treasurer prior to the due date, they can use their discretion to extend these time periods.

If your site access is disabled, you must give the treasurer written notice of your payment and intention to renew membership. It may take up to 5 days for your payment to clear in our systems and site access to be enabled again. You are not allowed to visit or use any HSBNE facilities until your site access is enabled again. Attempting to gain entry to HSBNE or our facilities without having site access will be treated as trespassing and dealt with as such.

### Hibernation Fee Structure ###
The Hibernation Fee Structure applies until HSBNE has re-established a functioning campus. At this time, the fee structure will be either revert to the legacy fee structure, or be revised to suit the new operating model. Any changes will be voted on by members at a future General Meeting. See [https://forum.hsbne.org/](https://forum.hsbne.org/) for further information and discussion.

### Fee Structure

---

#### Starving Volunteer
##### Cost
\$30 per month

##### Special Requirements
To be eligible for this membership level you must be a currently enrolled student at a registered educational institution (TAFE, University, etc), suffer from financial hardship or genuinely can’t afford the Standard Hacker level. The executive will ask for proof of your eligibility and may ask you to validate it every 6 months thereafter. You must complete the application form and return it within 7 days. Your responses will be assessed and you will be given written notice of the outcome.
#### Support Level 1: \$100 per month ####

Only available to volunteers.
#### Support Level 2: \$50 per month ####

##### Current Eligibility Requirements
You must meet one or more of the following requirements:
#### Support Level 3: \$25 per month ####

* You must be studying or undertaking an apprenticeship with a study/workload of at least 75% of the normal full time amount in your situation.
* You must be receiving a regular income assistance payment from the government. We consider regular payments to be at least once per fortnight for any valid assistance program such as youth allowance, jobseekers allowance, etc.
* You must have a valid healthcare card or pension card.
* In addition to the above, you must also have a yearly income (before tax) of no more than $30,000.
#### Support Level 4: \$0 per month ####

If you have special circumstances and can’t meet the above requirements, please contact the executive and they’ll take them into account when making a decision.

##### Other Notes
For the purposes of signing up, if a member has applied for this level they will be treated as successful until a formal decision has been made. (ie once they pay \$30 they get site access etc) However, if an application is rejected they must pay any difference in costs within 7 days or their membership may be revoked.

---

#### Volunteer
\$60 per month

##### Special Requirements

Signing a volunteer agreement and actively completing tasks as defined by the agreement each month.

---
#### Transition Arrangements ####
Current members will be transitioned to the new support level corresponding to their current membership status in accordance with the following scheme.
1. All current membership tiers are eliminated
2. All memberships under $30 are moved directly to level 3 $25
3. All legacy hackers and volunteers discounts are moved directly to level 2 $50
4. All general membership at $100 are moved directly to level 1 $100
5. Existing special arrangements with individual members will be managed by the Committee on a case by case basis.
6. Once the new tier is online, members can change to other support tiers at their discretion via the portal.

#### Member
##### Cost
\$100 per month

## Terminating Memberships
This section is relevant to section (9) of our constitution. There are various ways a membership may be terminated, either voluntarily or involuntarily.
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