Inventory Management System Documentation

Table of Contents

1. Introduction

   • 1.1 Purpose
   • 1.2 Scope
   • 1.3 Document Conventions
   • 1.4 Intended Audience
   • 1.5 System Overview

2. Installation

   • 2.1 Prerequisites
   • 2.2 Installation Steps

3. Getting Started

   • 3.1 Logging In
   • 3.2 User Authorization
   • 3.3 Creating a User

4. Main Menu

   • 4.1 Homepage
   • 4.2 Products
   • 4.3 Stock
   • 4.4 Sales
   • 4.5 Purchases
   • 4.6 Categories
   • 4.7 Suppliers

5. Database Setup

   • 5.1 Database Configuration
   • 5.2 Backup and Restore

6. Usage Instructions

   • 6.1 Managing Products
   • 6.2 Managing Stock
   • 6.3 Recording Sales
   • 6.4 Recording Purchases
   • 6.5 Managing Categories
   • 6.6 Managing Suppliers

7. Troubleshooting

   • 7.1 Common Issues
   • 7.2 Error Messages

8. FAQs

   • 8.1 Frequently Asked Questions

9. Contact Information

   • 9.1 Support
   • 9.2 Feedback

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1. Introduction

1.1 Purpose

The Inventory Management System is a point-of-sale (POS) software developed in C# using WinForms. It is designed to help businesses manage their inventory efficiently by providing features for product management, stock tracking, sales, purchases, category management, and supplier management.

1.2 Scope

This document provides detailed documentation on installing, configuring, and using the Inventory Management System.

1.3 Document Conventions

• Bold Text: Used for section headings.
• Code Blocks: Used for displaying code snippets.
• Italic Text: Used for emphasis.

1.4 Intended Audience

This document is intended for users and administrators who are responsible for installing, configuring, and using the Inventory Management System.

1.5 System Overview

The Inventory Management System includes the following modules:

• User Authorization: Control access to the system.
• Create User: Add new users with different roles.
• Product Management: Add, edit, and delete products.
• Stock Tracking: Monitor product quantities in stock.
• Sales: Record sales transactions.
• Purchases: Record purchase transactions.
• Category Management: Organize products into categories.
• Suppliers: Manage supplier information.

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2. Installation

2.1 Prerequisites

Before installing the Inventory Management System, ensure that you have the following prerequisites:

• Windows operating system.
• .NET Framework installed.
• Database server (e.g., SQL Server) with appropriate permissions.

2.2 Installation Steps

Follow these steps to install the Inventory Management System:

1. Download the installation package from the provided source.
2. Run the installer and follow the on-screen instructions.
3. Configure the database settings during installation.
4. Complete the installation process.

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3. Getting Started

3.1 Logging In

To access the Inventory Management System, launch the application and log in using your credentials.

3.2 User Authorization

The system includes role-based user authorization. Different user roles may have different levels of access and permissions.

3.3 Creating a User

To create a new user, navigate to the "Create User" section and follow the instructions to provide user details and set permissions.

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4. Main Menu

4.1 Homepage

The homepage provides an overview of the system and quick access to various modules.

4.2 Products

Manage your product catalog, including adding, editing, and deleting products.

4.3 Stock

Track the quantities of products in stock.

4.4 Sales

Record sales transactions and generate sales reports.

4.5 Purchases

Record purchase transactions and manage supplier information.

4.6 Categories

Organize products into categories for better management.

4.7 Suppliers

Manage information related to suppliers and their products.

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5. Database Setup

5.1 Database Configuration

Click : File>sitting display form, Configure the database settings during the installation process. Make sure the database server is accessible and permissions are set correctly. click : File>sitting display form

5.2 Backup and Restore

Regularly backup your database to prevent data loss. The system should also allow for database restoration in case of issues.

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6. Usage Instructions

6.1 Managing Products

• Add new products.
• Edit existing product details.
• Delete products that are no longer in stock.

6.2 Managing Stock

• Track product quantities.
• Receive and update stock information.

6.3 Recording Sales

• Record customer sales transactions.
• Generate sales reports.

6.4 Recording Purchases

• Record supplier purchases.
• Manage supplier information.

6.5 Managing Categories

• Create and manage product categories.
• Categorize products for better organization.

6.6 Managing Suppliers

• Add and manage supplier information.
• Associate products with specific suppliers.

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7. Troubleshooting

7.1 Common Issues

List common issues and their solutions, if applicable.

7.2 Error Messages

Provide explanations for common error messages and how to resolve them.

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8. FAQs

8.1 Frequently Asked Questions

Include a list of frequently asked questions and their answers.

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9. Contact Information

9.1 Support

Provide contact information for technical support or assistance.

9.2 Feedback

Encourage users to provide feedback and suggestions for system improvements.

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This documentation provides a comprehensive guide for installing, configuring, and using the Inventory Management System. Users and administrators should follow the provided instructions to effectively manage their inventory and sales using this software.