Workshop Checklist Oct 2021

[rosemm]

>1 Week pre-course

• Recruit TAs
• Set dates and calendar holds for:
  • Helper onboarding
  • Pre-course tech check
  • Post-course Intro CHOP R session
• Course sign ups and outreach

<1 Week pre-course

• Update slides and exercises
• Create course pack
• Update website
• Send welcome email and calendar holds (pre-course tech check, course, post-course CHOPR meeting)
• Set up training environment and backup
  • Resize training environment before and after pre-workshop tech check
  • Resize training environment before the workshop
• Set up Zoom rooms for tech check and main session
• Final pre-workshop reminder email with: start time, Zoom link, link to pre-course survey, link to course website, Excel sheet with usernames, course pack.

Post-course

• Send thank-you email with: post-course survey, CHOPR user group sign up link, link to website
• Recording
  • Upload to YouTube
  • Add link to website
  • Let participants know
• Send welcome email to course project participants, Rmd template
• Postmortem
  • Evaluate feedback forms
  • Write post-mortem notes
  • Have postmortem session
• Plan next iteration