diff --git a/DESCRIPTION b/DESCRIPTION
index c5a66cf..4230cd0 100644
--- a/DESCRIPTION
+++ b/DESCRIPTION
@@ -3,7 +3,7 @@ Type: Package
 Title: R interface to ActivityInfo.org, an information management software for
     humanitarian and development operations
 Version: 4.37
-Date: 2024-07-12
+Date: 2024-10-10
 Authors@R: c(
     person("Alex", "Bertram", email = "alex@bedatadriven.com", 
            role = c("aut", "cre")),
diff --git a/NEWS.md b/NEWS.md
index 2e077c2..7ef9de7 100644
--- a/NEWS.md
+++ b/NEWS.md
@@ -1,10 +1,10 @@
-<<<<<<< HEAD
 ## [4.37]
 - New functions for new role and permissions system (#114)
-=======
+- Added ability to update sub-forms (#119)
+- Addressed cyclic structures in reference columns and parent forms and added maxDepth parameter to column styles. (#132)
+
 ## [4.36.1]
 - Fix for `importRecords()` when the form has a serial number (#124)
->>>>>>> origin/master
 
 ## [4.36]
 - API tokens are now stored per root URL of the server. The token will need to be added again using activityInfoToken(token). The location of the token file has changed from "~/.activityinfo.credentials" to "~/.activityinfo.server.credentials" to avoid accidentally overwriting and losing the old tokens. (#101)
diff --git a/R/databases.R b/R/databases.R
index 770c7d0..1d510b5 100644
--- a/R/databases.R
+++ b/R/databases.R
@@ -799,10 +799,12 @@ updateGrant <- function(databaseId, userId, resourceId, permissions) {
 #' @examples
 #' \dontrun{
 #'
-#' # Use the current recommended grant-based roles 
+#' # Use the current grant-based roles; legacy roles are deprecated
 #' grantBased = TRUE
+#' dbId = "cxy123"
 #'
 #' if (grantBased) {
+#'   
 #'   currentGrantBasedRole <- 
 #'     role(id = "rp",
 #'         label = "Reporting Partner",
@@ -822,7 +824,24 @@ updateGrant <- function(databaseId, userId, resourceId, permissions) {
 #'               add_record = TRUE),
 #'             optional = TRUE))
 #'         )
-#'   updateRole("cxy123", currentGrantBasedRole) 
+#'
+#'   # Duplicate the role with a different id
+#'   currentGrantBasedRole2 <- currentGrantBasedRole
+#'   currentGrantBasedRole2$id <- "rp2"
+#'
+#'   addRole(dbId, currentGrantBasedRole)
+#'   addRole(dbId, currentGrantBasedRole2)
+#'   
+#'   currentGrantBasedRole$label <- "Original reporting orgs"
+#'   updateRole(dbId, currentGrantBasedRole)
+#'   
+#'   deleteRoles(dbId, c(currentGrantBasedRole$id,currentGrantBasedRole2$id))
+#'   
+#'   # delete all roles containing "readonly" - will fail if assigned to a user
+#'   remainingRoles <- sapply((getDatabaseTree(dbId))$roles, function(x) x$id)
+#'   readOnlyRoles <- remainingRoles[grepl("readonly", remainingRoles)]
+#'   deleteRoles(dbId, roleIds = readOnlyRoles)
+#'    
 #' } else {
 #'   # These older-style roles will be phased out.
 #'   deprecatedNonGrantRole <- list(
@@ -884,6 +903,8 @@ addRole <- function(databaseId, role) {
   }
 }
 
+#' @param roleIds the ids of the roles to be deleted. It should be passed as a character vector.
+#'
 #' @rdname updateRole
 #' @order 3
 #' @export
@@ -896,7 +917,7 @@ deleteRoles <- function(databaseId, roleIds) {
   request <- databaseUpdates()
   request$roleDeletions = lapply(roleIds, function(x) x)
   
-  x <- postResource(path, request, task = "updateRole")
+  x <- postResource(path, request, task = "deleteRoles")
   invisible()
 }
 
diff --git a/R/forms.R b/R/forms.R
index dde8b74..de37f45 100644
--- a/R/forms.R
+++ b/R/forms.R
@@ -69,20 +69,6 @@ print.formSchema <- function(x, ...) {
   cat(sprintf("  elements: %d\n", length(schema$elements)))
 
   for (field in schema$elements) {
-    # cat(sprintf("    %s: %s\n", field$id, field$label))
-    # attrs <- c(
-    #   if (field$key) "Key" else NULL,
-    #   if (field$required) "Required" else NULL
-    # )
-    #
-    # if (length(attrs)) {
-    #   cat(sprintf("      %s\n", paste(attrs, collapse = ", ")))
-    # }
-    #
-    # if (is.character(field$description)) {
-    #   cat(sprintf("      description: %s\n", field$description))
-    # }
-    # cat(sprintf("      type: %s\n", field$type))
     print(field)
   }
 }
@@ -164,7 +150,7 @@ deleteForm <- function(databaseId, formId) {
 #' @rdname addForm
 #' @param databaseId the id of the database (optional)
 #' @param schema the schema of the form to add
-#' @param parentId the id of the database or folder to which this form should be added (optional)
+#' @param parentId the id of the database or folder to which this form should be added (optional; defaults to the database id)
 #' @param folderId this argument is deprecated and superceded by parentId. Use folderId in formSchema().
 #' @param ... ignored
 #' @export
@@ -184,9 +170,9 @@ addForm <- function(...) {
 
 #' @export
 #' @rdname addForm
-addForm.formSchema <- function(schema, parentId=schema$databaseId, folderId=NULL, ...) {
+addForm.formSchema <- function(schema, parentId=NULL, folderId=NULL, ...) {
   if (!is.null(folderId)) {
-    warning("folderId is now deprecated in addForm. Please update your code to replace folderId with parentId in addForm() or add the folderId directly to the form schema in formSchema().")
+    warning("folderId is now deprecated. Please update your code to replace it with parentId in addForm().")
   }
   
   if (!is.null(schema$parentFormId)) {
@@ -197,6 +183,7 @@ addForm.formSchema <- function(schema, parentId=schema$databaseId, folderId=NULL
       warning("Overriding parentId with the sub-form parentFormId provided in the schema.")
       parentId = schema$parentFormId
     }
+    parentId = schema$parentFormId
   } else {
     if (!is.null(folderId)) {
       if (!is.null(parentId)) {
@@ -206,9 +193,14 @@ addForm.formSchema <- function(schema, parentId=schema$databaseId, folderId=NULL
       }
     }
   }
+
+  if (is.null(schema$databaseId)) {
+    stop("The form schema must have a databaseId.")
+  }
   
+    
   if (is.null(parentId)) {
-    stop("A parentId must be provided to addForm().")
+    parentId = schema$databaseId
   }
   
   checkForm(schema)
@@ -237,6 +229,10 @@ addForm.formSchema <- function(schema, parentId=schema$databaseId, folderId=NULL
     stop(condition)
   })
   
+  if (!is.null(result$code)&&result$code == "BAD_REQUEST") {
+    stop("The server returned 'BAD_REQUEST' when trying to add the form '%s' with id %s in database %s. Check the form schema and fields.")
+  }
+  
   # The API returns all affected forms, as well as the database tree.
   # Extract only the form we added
   schemaResult <- result$forms[[ which(sapply(result$forms, function(f) f$id == schema$id)) ]]$schema
@@ -244,17 +240,6 @@ addForm.formSchema <- function(schema, parentId=schema$databaseId, folderId=NULL
   asFormSchema(schemaResult)
 }
 
-reportFormValidationErrors <- function(condition) {
-  errors <- condition$result$errors
-  for(error in errors) {
-    if(is.null(error$fieldId)) {
-      message(sprintf("Form validation error: %s", error$message))  
-    } else {
-      message(sprintf("Form validation error in field %s: %s", error$fieldId, error$message))  
-    }
-  }
-}
-
 #' @export
 #' @rdname addForm
 addForm.character <- function(databaseId, schema, ...) {
@@ -269,6 +254,17 @@ addForm.character <- function(databaseId, schema, ...) {
 #' @rdname addForm
 addForm.default <- addForm.character
 
+reportFormValidationErrors <- function(condition) {
+  errors <- condition$result$errors
+  for(error in errors) {
+    if(is.null(error$fieldId)) {
+      message(sprintf("Form validation error: %s", error$message))  
+    } else {
+      message(sprintf("Form validation error in field %s: %s", error$fieldId, error$message))  
+    }
+  }
+}
+
 #' Create a form schema object
 #'
 #' Generates a new form schema object which can be used to add a new form to 
@@ -409,20 +405,27 @@ relocateForm <- function(formId, newDatabaseId) {
 #' schema
 #' @param databaseId the id of the database to which the form should belong.
 #' @param label the label of the new form
-#' @param folderId the id of the folder where the form should reside; defaults to the database id. This argument only has an effect if upload is TRUE.
+#' @param folderId Deprecated; use parentId. Optional id of a folder where the form should reside. This argument only has an effect if upload is TRUE.
 #' @param keyColumns a character vector of the column names of the form fields that should be form keys
 #' @param requiredColumns a character vector of the column names of the form fields that should be required
 #' @param logicalAsSingleSelect by default TRUE and converts logical columns in the data frame to a single select form field; if FALSE then it will convert TRUE to 1 and FALSE to 0
 #' @param logicalText the single select replacement values for c(TRUE, FALSE); default is c("True","False")
 #' @param codes a character vector of field codes that must have the same length as the number of columns
+#' @param parentId The id of the database or folder to which this should be added. Defaults to the database. This argument only has an effect if upload is TRUE.
+#' @param parentFormId The parent form id when creating a sub-form.
 #' @param upload immediately upload the new form
+#' @param parentIdColumn Indicates the sub-form data column that references the parent form to be ignored in the schema creation
+#'
 #' @export
-createFormSchemaFromData <- function(x, databaseId, label, folderId, keyColumns = character(), requiredColumns = keyColumns, logicalAsSingleSelect = TRUE, logicalText = c("True","False"), codes = rep(NA_character_, ncol(x)), upload = FALSE, parentId, parentFormId) {
+createFormSchemaFromData <- function(x, databaseId, label, folderId, keyColumns = character(), requiredColumns = keyColumns, logicalAsSingleSelect = TRUE, logicalText = c("True","False"), codes = rep(NA_character_, ncol(x)), upload = FALSE, parentId = folderId, parentFormId = NULL, parentIdColumn = NULL) {
   stopifnot("A data frame or tibble must be provided to formSchemaFromData()" = is.data.frame(x))
   stopifnot("databaseId must be a singe character string" = is.character(databaseId)&&length(databaseId)==1)
   stopifnot("The label for the new form schema must not be empty" = !missing(label)&&is.character(label)&&length(label)==1&&nchar(label)>0)
   if (!missing(folderId)) {
-    stopifnot("The folderId must be a single character string if defined" = is.character(folderId)&&length(folderId)==1)
+    stopifnot("The folderId must be a character string if defined" = is.character(folderId)&&length(folderId)==1)
+  }
+  if (!missing(parentId)&&!is.null(parentId)) {
+    stopifnot("The parentId must be a character string if defined" = is.character(parentId)&&length(parentId)==1)
   }
   stopifnot("The keyColumns named must be provided as a character vector" = is.character(keyColumns))
   stopifnot("logicalAsSingleSelect must be TRUE or FALSE" = is.logical(logicalAsSingleSelect))
@@ -433,19 +436,40 @@ createFormSchemaFromData <- function(x, databaseId, label, folderId, keyColumns
       length(codes)==ncol(x)&&
       length(unique(codes[!is.na(codes)]))==length(codes[!is.na(codes)])
   )
+  if (!is.null(parentFormId)) {
+    stopifnot("The parentFormId must be a character string if defined" = (is.character(parentFormId)&&length(parentFormId)==1))
+    stopifnot("The parentIdColumn must be a character string if defined" = 
+                is.null(parentIdColumn)||
+                (is.character(parentIdColumn)&&length(parentIdColumn)==1)
+    )
+  } else {
+    if (!is.null(parentIdColumn)) {
+      warning("parentIdColumn defined without a parentFormId. Ignoring parentIdColumn and including the column in the schema.")
+      parentIdColumn = NULL
+    }
+  }
   
   providedCols <- names(x)
   
+  if (!is.null(parentFormId)&&!is.null(parentIdColumn)) {
+    providedCols[providedCols != parentIdColumn]
+  }
+  
   stopifnot("Some key columns do not exist in the data.frame provided" = keyColumns %in% providedCols)
   stopifnot("Some required columns do not exist in the data.frame provided" = keyColumns %in% providedCols)
+  stopifnot("The parentIdColumn does not exist in the data.frame provided" = parentIdColumn %in% providedCols)
   
-  if (!missing(folderId)) {
-    fmSchema <- formSchema(databaseId = databaseId, label = label, folderId = folderId) 
-  } else {
-    fmSchema <- formSchema(databaseId = databaseId, label = label)
+  if(!missing(folderId)) {
+    if (!missing(parentId) && !is.null(parentId) && folderId != parentId) {
+      warning("folderId does not match parentId. folderId is deprecated in createFormSchemaFromData(). Ignoring folderId and using parentId.")
+      folderId = parentId
+    } else {
+      warning("folderId is deprecated in createFormSchemaFromData(). Please replace it with parentId.")
+    }
   }
   
-  
+  fmSchema <- formSchema(databaseId = databaseId, label = label, parentFormId = parentFormId)
+
   addIt <- function(fieldSchema) fmSchema <<- addFormField(fmSchema, fieldSchema)
   keyStop <- function(type, pCol) stop(sprintf("Column '%s' of type %s cannot be a key column", pCol, type))
   
@@ -505,7 +529,11 @@ createFormSchemaFromData <- function(x, databaseId, label, folderId, keyColumns
   })
   
   if(upload) {
-    addForm(fmSchema)
+    if (!missing(parentId) && !is.null(parentId) && fmSchema$databaseId != parentId) {
+        addForm(fmSchema, parentId = parentId)
+      } else {
+        addForm(fmSchema)
+      }
     importRecords(formId = fmSchema$id, data = x2)
   }
   
diff --git a/R/records.R b/R/records.R
index a961d62..dd7eb03 100644
--- a/R/records.R
+++ b/R/records.R
@@ -516,6 +516,7 @@ getRecords.default <- getRecords.character
 #' @param columnNames Can be "pretty", "label", "id", c("code", "id), or c("code", "label"); default is "pretty".
 #' @param .names_repair Treatment of problematic column names following the approach used in tibbles / vctrs. Default is "unique".
 #' @param style a style to modify with one or more parameters
+#' @param maxDepth the maximum depth of recursion in referenced forms. This is set to 3 by default.
 #' 
 #' @export
 columnStyle <- function(
@@ -526,12 +527,15 @@ columnStyle <- function(
     recordId = TRUE,
     lastEditedTime = TRUE,
     .names_repair = "unique",
-    style) {
+    style,
+    maxDepth = 3
+    ) {
   stopifnot(is.logical(referencedId))
   stopifnot(is.logical(referencedKey))
   stopifnot(is.character(columnNames))
   stopifnot(is.logical(recordId))
   stopifnot(is.logical(lastEditedTime))
+  stopifnot("maxDepth must be a whole number" = is.numeric(maxDepth)&&maxDepth==as.integer(maxDepth)&&maxDepth>0)
   if(!missing(style)) {
     stopifnot(is.list(style))
     stopifnot("activityInfoColumnStyle" %in% class(style))
@@ -550,7 +554,8 @@ columnStyle <- function(
       "columnNames" = columnNames,
       "recordId" = recordId,
       "lastEditedTime" = lastEditedTime,
-      ".names_repair" = .names_repair
+      ".names_repair" = .names_repair,
+      "maxDepth" = maxDepth
     )
     class(style) <- c("activityInfoColumnStyle", class(style))
   }
@@ -572,14 +577,22 @@ columnStyle <- function(
 #' default is TRUE to make it easier to join data in R.
 #' @param allReferenceFields include all the fields in referenced records; the 
 #' default is FALSE
-#' @export
-prettyColumnStyle <- function(recordId = TRUE, lastEditedTime = TRUE, referencedId = TRUE, allReferenceFields = FALSE) {
+#' @param maxDepth the maximum depth of recursion in referenced forms. This is set to 3 by default.
+#' @export
+prettyColumnStyle <- function(
+    recordId = TRUE, 
+    lastEditedTime = TRUE, 
+    referencedId = TRUE, 
+    allReferenceFields = FALSE, 
+    maxDepth = 3
+    ) {
   columnStyle(referencedId = referencedId,
               referencedKey = TRUE,
               allReferenceFields = allReferenceFields,
               columnNames = "pretty",
               recordId = recordId,
-              lastEditedTime = lastEditedTime)
+              lastEditedTime = lastEditedTime,
+              maxDepth = maxDepth)
 }
 
 #' A form table style including all columns with configurable label names
@@ -594,15 +607,20 @@ prettyColumnStyle <- function(recordId = TRUE, lastEditedTime = TRUE, referenced
 #' * "id" : Using the form field unique id used by ActivityInfo, for example "c12c92vi5olfmn7khb4.c13cmf6la3lfmn7khb5"
 #'
 #' @param columnNames Can be "pretty", "label", "id", c("code", "id), or c("code", "label")
+#' @param maxDepth the maximum depth of recursion in referenced forms. This is set to 3 by default.
 #' 
 #' @export
-allColumnStyle <- function(columnNames = c("code", "label")) {
+allColumnStyle <- function(
+    columnNames = c("code", "label"), 
+    maxDepth = 3
+    ) {
   columnStyle(referencedId = TRUE,
               referencedKey = TRUE,
               allReferenceFields = TRUE,
               columnNames = columnNames,
               recordId = TRUE,
-              lastEditedTime = TRUE)
+              lastEditedTime = TRUE,
+              maxDepth = maxDepth)
 }
 
 #' A form table style including all columns with ids as column names
@@ -610,9 +628,15 @@ allColumnStyle <- function(columnNames = c("code", "label")) {
 #' @description
 #' This function is primarily used in [activityinfo::getRecords].
 #' 
+#' @param maxDepth the maximum depth of recursion in referenced forms. This is set to 3 by default.
+#' 
 #' @export
-idColumnStyle <- function() {
-  allColumnStyle(columnNames = "id")
+idColumnStyle <- function(
+    maxDepth = 3
+    ) {
+  allColumnStyle(
+    columnNames = "id", 
+    maxDepth = maxDepth)
 }
 
 #' A form table style with columns limited to those in the web interface 
@@ -620,9 +644,18 @@ idColumnStyle <- function() {
 #' @description
 #' This function is primarily used in getRecords().
 #' 
+#' @param maxDepth the maximum depth of recursion in referenced forms. This is set to 3 by default.
+#' 
 #' @export
-minimalColumnStyle <- function() {
-  prettyColumnStyle(referencedId = FALSE, allReferenceFields = FALSE, recordId = FALSE, lastEditedTime = FALSE)
+minimalColumnStyle <- function(
+    maxDepth = 3
+    ) {
+  prettyColumnStyle(
+    referencedId = FALSE, 
+    allReferenceFields = FALSE, 
+    recordId = FALSE, 
+    lastEditedTime = FALSE, 
+    maxDepth = maxDepth)
 }
 
 #' Set or get the default column style as an R option 
@@ -825,46 +858,73 @@ varNames <- function(x, style, addNames) {
 #' @importFrom vctrs vec_as_names
 #' @exportS3Method varNames activityInfoFormTree
 varNames.activityInfoFormTree <- function(x, style = defaultColumnStyle(), addNames = FALSE) {
-  fmSchema <- x$forms[[x$root]]
-
-  vrNames <- character()
-  
-  if("parentFormId" %in% names(fmSchema)) {
-    parentSchema <- x$forms[[x$forms[[x$root]]$parentFormId]]    
-    if (style$allReferenceFields) {
-      parentVarNames <- varNames(parentSchema, style)
-    } else {
-      parentVarNames <- unlist(lapply(parentSchema$elements, function(y) {
-        if (y$key) {
-          elementVarName(y, style)
-        }
-      }))
-      parentVarNames <- parentVarNames[lengths(parentVarNames)!=0]
+  # Internal helper function with recursion control
+  varNamesHelper <- function(x, visitedFormIds) {
+    if (length(visitedFormIds) > style$maxDepth) return(character())
+    
+    fmSchema <- x$forms[[x$root]]
+    
+    # Check if this form has already been processed
+    if (fmSchema$id %in% visitedFormIds) {
+      # Form already visited; prevent infinite recursion
+      return(character())
     }
-
-    if (!is.null(parentVarNames)) {
-      if(identical(style$columnNames, "pretty")) {
-        parentVarNames <- paste("Parent", parentVarNames, sep = " ")
+    
+    # Add current form id to visitedFormIds
+    visitedFormIds <- c(visitedFormIds, fmSchema$id)
+    
+    vrNames <- character()
+    
+    if ("parentFormId" %in% names(fmSchema)) {
+      parentSchema <- x$forms[[fmSchema$parentFormId]]    
+      if (style$allReferenceFields) {
+        parentVarNames <- varNamesHelper(list(root = fmSchema$parentFormId, forms = x$forms), visitedFormIds)
       } else {
-        parentVarNames <- paste("@parent", parentVarNames, sep = ".")
+        parentVarNames <- unlist(lapply(parentSchema$elements, function(y) {
+          if (y$key) {
+            elementVarName(y, style)
+          }
+        }))
+        parentVarNames <- parentVarNames[lengths(parentVarNames) != 0]
       }
+      
+      if (length(parentVarNames) > 0) {
+        if (identical(style$columnNames, "pretty")) {
+          parentVarNames <- paste("Parent", parentVarNames, sep = " ")
+        } else {
+          parentVarNames <- paste("@parent", parentVarNames, sep = ".")
+        }
+      }
+      
+      vrNames <- c(vrNames, "@parent", parentVarNames)
     }
-
-    vrNames <- c(vrNames, "@parent", parentVarNames)
+    
+    if (style$recordId) vrNames <- c(vrNames, "_id")
+    if (style$lastEditedTime) vrNames <- c(vrNames, "_lastEditTime")
+    
+    vrNames <- c(vrNames, unlist(lapply(fmSchema$elements, function(y) {
+      elementVars(
+        element = y, 
+        formTree = x, 
+        style = style, 
+        namedElement = FALSE,
+        visitedForms = visitedFormIds  # Pass visitedFormIds to elementVars
+      )
+    })))
+    
+    vrNames
   }
-  if (style$recordId) vrNames[length(vrNames)+1] <- "_id"
-  if (style$lastEditedTime) vrNames[length(vrNames)+1] <- "_lastEditTime"
-
-  vrNames <- c(vrNames, unlist(lapply(fmSchema$elements, function(y) {
-    elementVars(element = y, formTree = x, style = style, namedElement = FALSE)
-  })))
-
-  vrNames <- vctrs::vec_as_names(vrNames, repair = style[[".names_repair"]])
   
-  if(addNames) {
+  # Start recursion with empty visitedFormIds
+  vrNames <- varNamesHelper(x, visitedFormIds = character())
+  
+  # Ensure unique and valid variable names
+  vrNames <- vctrs::vec_as_names(vrNames, repair = style[[".names_repair"]], quiet = TRUE)
+  
+  if (addNames) {
     names(vrNames) <- vrNames
   }
-
+  
   vrNames
 }
 
@@ -893,7 +953,6 @@ varNames.activityInfo_tbl_df <- function(x, style = NULL, addNames = TRUE) {
   varNames(attr(x, "remoteRecords"), style = NULL, addNames)
 }
 
-
 #' Get form field schemas from a form tree in a named list using a column style 
 #' to select and name each form field
 #'
@@ -910,127 +969,111 @@ namedElementVarList <- function(formTree, style = defaultColumnStyle()) {
   fmSchema <- formTree$forms[[formTree$root]]
 
   unlist(lapply(fmSchema$elements, function(x) {
-    elementVars(element = x, formTree = formTree, style = style, namedElement = TRUE)
+    elementVars(
+      element = x, 
+      formTree = formTree, 
+      style = style, 
+      namedElement = TRUE)
   }), recursive = FALSE)
 }
 
-elementVars <- function(element, formTree, style = defaultColumnStyle(), namedElement = FALSE, includeFirst = TRUE, useParentLabel, parentLabel) {
+elementVars <- function(element, formTree, style = defaultColumnStyle(), namedElement = FALSE, includeFirst = TRUE, useParentLabel, parentLabel, visitedForms = NULL) {
+  # Initialize visitedForms if NULL
+  if (is.null(visitedForms)) {
+    visitedForms <- character()
+  } else if (length(visitedForms) > style$maxDepth) {
+    return(NULL)
+  }
   
-  refOfRef <- FALSE
   elementList <- list()
   
-  useParentLabel <- (!missing(useParentLabel)&&useParentLabel)
+  useParentLabel <- (!missing(useParentLabel) && useParentLabel)
   if (useParentLabel) {
-    stopifnot(!missing(parentLabel)&&is.character(parentLabel)&&length(parentLabel)==1)
+    stopifnot(!missing(parentLabel) && is.character(parentLabel) && length(parentLabel) == 1)
+    stopifnot("There is a parent label for a form element but no parent form." = length(visitedForms)>0)
   } else {
     parentLabel <- ""
   }
   
-  isRefId <- inherits(element,"activityInfoReferenceFieldSchema")
+  # check if the element is a reference field and form has been visited
+  isRefId <- inherits(element, "activityInfoReferenceFieldSchema")
+  refFormVisited <- FALSE
+  if (isRefId) {
+    refFormId <- element$typeParameters$range[[1]]$formId
+    if (refFormId %in% visitedForms) {
+      refFormVisited <- TRUE
+    }
+  }
   
-  # Determine if passed element should be included
-  if (includeFirst&&!(isRefId&&!style$referencedId)) {
+  if (
+    (includeFirst && !(isRefId && !style$referencedId))||refFormVisited) {
     fieldName <- elementVarName(element, style)
     
-    elementList <- c(elementList, list(element))
-    names(elementList) <- elementVarName(element, style)
-    
-    if (useParentLabel&&parentLabel!=fieldName) {
+    if (useParentLabel && parentLabel != "") {
       if (style$columnNames[[1]] == "pretty") {
-        names(elementList) <- paste0(parentLabel, " ", fieldName)
+        fullName <- paste0(parentLabel, " ", fieldName)
       } else {
-        names(elementList) <- paste0(parentLabel, ".", fieldName)
+        fullName <- paste0(parentLabel, ".", fieldName)
       }
     } else {
-      names(elementList) <- fieldName
+      fullName <- fieldName
     }
-  } else {
-    if (isRefId) fieldName <- elementVarName(element, style)
+    
+    elementList[[fullName]] <- element
   }
-  
-  # If it is a reference id field then get all related fields according to the style
-  if (isRefId) {
 
-    if (style$referencedKey||style$allReferenceFields){
-      refId <- element$typeParameters$range[[1]]$formId
-      refFormSchema <- formTree$forms[[refId]]
+  if (!refFormVisited) { 
+    # If it is a reference field, get all related fields according to the style
+    if (isRefId && (style$referencedKey || style$allReferenceFields)) {
+      
+      newVisitedForms <- c(visitedForms, refFormId)
       
-      # collect all the referenced form fields
+      refFormSchema <- formTree$forms[[refFormId]]
+      
+      # Collect all the referenced form fields
       refFormSchemaElements <- lapply(refFormSchema$elements, function(x) {
-        if (x$key) {
-            if (inherits(x,"activityInfoReferenceFieldSchema")) refOfRef <<- TRUE
-            x
+        if (x$key || style$allReferenceFields) {
+          x
         } else {
-          if (style$allReferenceFields) {
-            x
-          } else {
-            NULL
-          }
+          NULL
         }
       })
-
-      refFormSchemaElements <- refFormSchemaElements[lengths(refFormSchemaElements)!=0]
+      refFormSchemaElements <- refFormSchemaElements[lengths(refFormSchemaElements) != 0]
+      
+      
+      # test whether to use form labels (shallow ref) or field labels (deep ref)
+      hasRefFields <- any(sapply(refFormSchemaElements, function(e) inherits(e, "activityInfoReferenceFieldSchema")))
+      isShallowRef <- !hasRefFields && length(visitedForms) <= 1 && parentLabel == ""
       
-      # collect all the additional reference fields up the form tree
-      if (refOfRef) {
-        nestedFormSchemaElements <- list()
-        nestedFormSchemaElements <- lapply(refFormSchemaElements, function(z) {
-          if (inherits(z,"activityInfoReferenceFieldSchema")) {
-            if (style$columnNames[[1]]=="pretty") {
-              refParentLabel <- refFormSchema$label
-            } else {
-              if (parentLabel!="") {
-                refParentLabel <- paste0(parentLabel, ".", elementVarName(z, style))
-              } else {
-                refParentLabel <- elementVarName(z, style)
-              }
-            }
-            result <- elementVars(element = z, formTree = formTree, style = style, namedElement = TRUE, includeFirst = TRUE, useParentLabel = TRUE, parentLabel = refParentLabel)
-            if (length(result)==0) {
-              NULL
-            } else {
-              result
-            }
+      fieldName <- elementVarName(element, style)
+      
+      refElementLists <- lapply(refFormSchemaElements, function(z) {
+        if (style$columnNames[[1]] == "pretty" && !isShallowRef) {
+            refParentLabel <- refFormSchema$label
+        } else {
+          if (parentLabel != "") {
+            refParentLabel <- paste0(parentLabel, ".", fieldName)
           } else {
-            if (style$columnNames[[1]]=="pretty") {
-              refParentLabel <- refFormSchema$label
-            } else {
-              if (parentLabel!="") {
-                refParentLabel <- paste0(parentLabel, ".", elementVarName(z, style))
-              } else {
-                refParentLabel <- elementVarName(z, style)
-              }
-            }
-            elementVars(element = z, formTree = formTree, style = style, namedElement = TRUE, includeFirst = TRUE, useParentLabel = TRUE, parentLabel = refParentLabel)
+            refParentLabel <- fieldName
           }
-        })
-        nestedFormSchemaElements <- nestedFormSchemaElements[lengths(nestedFormSchemaElements)!=0]
-        refFormSchemaElements <- unlist(nestedFormSchemaElements, recursive = FALSE)
-        
-      } else {
+        }
         
-        names(refFormSchemaElements) <- unlist(lapply(refFormSchemaElements, function(z) {
-          if (refOfRef||useParentLabel) {
-            prefix <-  refFormSchema$label
-          } else {
-            prefix <- fieldName
-          }
-          suffix <- elementVarName(z, style)
-          if (suffix==prefix) {
-            elementVarName(z, style)
-          } else {
-            if (style$columnNames[[1]] == "pretty") {
-              paste0(prefix, " ", elementVarName(z, style))
-            } else {
-              paste0(fieldName, ".", elementVarName(z, style))
-            }
-          }
-        }))
-      }
+        elementVars(
+          element = z,
+          formTree = formTree,
+          style = style,
+          namedElement = TRUE,
+          includeFirst = TRUE,
+          useParentLabel = TRUE,
+          parentLabel = refParentLabel,
+          visitedForms = newVisitedForms
+        )
+      })
+      
+      refElementList <- do.call(c, refElementLists)
       
-      elementList <- c(elementList, refFormSchemaElements)
+      elementList <- c(elementList, refElementList)
     }
-
   }
 
   if (namedElement) {
@@ -1039,7 +1082,7 @@ elementVars <- function(element, formTree, style = defaultColumnStyle(), namedEl
     return(names(elementList))
   }
 }
-
+ 
 elementVarName <- function(y, style) {
   stopifnot(style$columnNames %in% c("pretty", "label", "code", "id"))
 
diff --git a/man/addForm.Rd b/man/addForm.Rd
index cb943f8..46bbe35 100644
--- a/man/addForm.Rd
+++ b/man/addForm.Rd
@@ -9,7 +9,7 @@
 \usage{
 addForm(...)
 
-\method{addForm}{formSchema}(schema, parentId = schema$databaseId, folderId = NULL, ...)
+\method{addForm}{formSchema}(schema, parentId = NULL, folderId = NULL, ...)
 
 \method{addForm}{character}(databaseId, schema, ...)
 
@@ -20,7 +20,7 @@ addForm(...)
 
 \item{schema}{the schema of the form to add}
 
-\item{parentId}{the id of the database or folder to which this form should be added (optional)}
+\item{parentId}{the id of the database or folder to which this form should be added (optional; defaults to the database id)}
 
 \item{folderId}{this argument is deprecated and superceded by parentId. Use folderId in formSchema().}
 
diff --git a/man/allColumnStyle.Rd b/man/allColumnStyle.Rd
index e1fe7ed..1cf0a71 100644
--- a/man/allColumnStyle.Rd
+++ b/man/allColumnStyle.Rd
@@ -4,10 +4,12 @@
 \alias{allColumnStyle}
 \title{A form table style including all columns with configurable label names}
 \usage{
-allColumnStyle(columnNames = c("code", "label"))
+allColumnStyle(columnNames = c("code", "label"), maxDepth = 3)
 }
 \arguments{
 \item{columnNames}{Can be "pretty", "label", "id", c("code", "id), or c("code", "label")}
+
+\item{maxDepth}{the maximum depth of recursion in referenced forms. This is set to 3 by default.}
 }
 \description{
 This function is primarily used in \link{getRecords}.
diff --git a/man/columnStyle.Rd b/man/columnStyle.Rd
index fd0de26..b2ab47d 100644
--- a/man/columnStyle.Rd
+++ b/man/columnStyle.Rd
@@ -12,7 +12,8 @@ columnStyle(
   recordId = TRUE,
   lastEditedTime = TRUE,
   .names_repair = "unique",
-  style
+  style,
+  maxDepth = 3
 )
 }
 \arguments{
@@ -35,6 +36,8 @@ default is TRUE to make it easier to join data in R}
 \item{.names_repair}{Treatment of problematic column names following the approach used in tibbles / vctrs. Default is "unique".}
 
 \item{style}{a style to modify with one or more parameters}
+
+\item{maxDepth}{the maximum depth of recursion in referenced forms. This is set to 3 by default.}
 }
 \description{
 This function is used to modify existing styles and create new styles. Most
diff --git a/man/createFormSchemaFromData.Rd b/man/createFormSchemaFromData.Rd
index 26dab35..80f7faf 100644
--- a/man/createFormSchemaFromData.Rd
+++ b/man/createFormSchemaFromData.Rd
@@ -15,8 +15,9 @@ createFormSchemaFromData(
   logicalText = c("True", "False"),
   codes = rep(NA_character_, ncol(x)),
   upload = FALSE,
-  parentId,
-  parentFormId
+  parentId = folderId,
+  parentFormId = NULL,
+  parentIdColumn = NULL
 )
 }
 \arguments{
@@ -27,7 +28,7 @@ schema}
 
 \item{label}{the label of the new form}
 
-\item{folderId}{the id of the folder where the form should reside; defaults to the database id. This argument only has an effect if upload is TRUE.}
+\item{folderId}{Deprecated; use parentId. Optional id of a folder where the form should reside. This argument only has an effect if upload is TRUE.}
 
 \item{keyColumns}{a character vector of the column names of the form fields that should be form keys}
 
@@ -40,6 +41,12 @@ schema}
 \item{codes}{a character vector of field codes that must have the same length as the number of columns}
 
 \item{upload}{immediately upload the new form}
+
+\item{parentId}{The id of the database or folder to which this should be added. Defaults to the database. This argument only has an effect if upload is TRUE.}
+
+\item{parentFormId}{The parent form id when creating a sub-form.}
+
+\item{parentIdColumn}{Indicates the sub-form data column that references the parent form to be ignored in the schema creation}
 }
 \description{
 This function helps to create new form schemas for existing datasets.
diff --git a/man/idColumnStyle.Rd b/man/idColumnStyle.Rd
index e4ece0d..ded92f5 100644
--- a/man/idColumnStyle.Rd
+++ b/man/idColumnStyle.Rd
@@ -4,7 +4,10 @@
 \alias{idColumnStyle}
 \title{A form table style including all columns with ids as column names}
 \usage{
-idColumnStyle()
+idColumnStyle(maxDepth = 3)
+}
+\arguments{
+\item{maxDepth}{the maximum depth of recursion in referenced forms. This is set to 3 by default.}
 }
 \description{
 This function is primarily used in \link{getRecords}.
diff --git a/man/minimalColumnStyle.Rd b/man/minimalColumnStyle.Rd
index b5f3811..eee2e8a 100644
--- a/man/minimalColumnStyle.Rd
+++ b/man/minimalColumnStyle.Rd
@@ -4,7 +4,10 @@
 \alias{minimalColumnStyle}
 \title{A form table style with columns limited to those in the web interface}
 \usage{
-minimalColumnStyle()
+minimalColumnStyle(maxDepth = 3)
+}
+\arguments{
+\item{maxDepth}{the maximum depth of recursion in referenced forms. This is set to 3 by default.}
 }
 \description{
 This function is primarily used in getRecords().
diff --git a/man/prettyColumnStyle.Rd b/man/prettyColumnStyle.Rd
index f73dee4..8483684 100644
--- a/man/prettyColumnStyle.Rd
+++ b/man/prettyColumnStyle.Rd
@@ -9,7 +9,8 @@ prettyColumnStyle(
   recordId = TRUE,
   lastEditedTime = TRUE,
   referencedId = TRUE,
-  allReferenceFields = FALSE
+  allReferenceFields = FALSE,
+  maxDepth = 3
 )
 }
 \arguments{
@@ -23,6 +24,8 @@ default is TRUE to make it easier to join data in R.}
 
 \item{allReferenceFields}{include all the fields in referenced records; the
 default is FALSE}
+
+\item{maxDepth}{the maximum depth of recursion in referenced forms. This is set to 3 by default.}
 }
 \description{
 This function is primarily used in \link{getRecords}. See \link{minimalColumnStyle} for a style
diff --git a/man/updateRole.Rd b/man/updateRole.Rd
index 4f7117d..7831355 100644
--- a/man/updateRole.Rd
+++ b/man/updateRole.Rd
@@ -16,6 +16,8 @@ deleteRoles(databaseId, roleIds)
 \item{databaseId}{the id of the database}
 
 \item{role}{the role definition}
+
+\item{roleIds}{the ids of the roles to be deleted. It should be passed as a character vector.}
 }
 \description{
 updateRole() updates the role definition in the database. A role is defined
@@ -38,10 +40,12 @@ use and should be avoided.
 \examples{
 \dontrun{
 
-# Use the current recommended grant-based roles 
+# Use the current grant-based roles; legacy roles are deprecated
 grantBased = TRUE
+dbId = "cxy123"
 
 if (grantBased) {
+  
   currentGrantBasedRole <- 
     role(id = "rp",
         label = "Reporting Partner",
@@ -61,7 +65,24 @@ if (grantBased) {
               add_record = TRUE),
             optional = TRUE))
         )
-  updateRole("cxy123", currentGrantBasedRole) 
+
+  # Duplicate the role with a different id
+  currentGrantBasedRole2 <- currentGrantBasedRole
+  currentGrantBasedRole2$id <- "rp2"
+
+  addRole(dbId, currentGrantBasedRole)
+  addRole(dbId, currentGrantBasedRole2)
+  
+  currentGrantBasedRole$label <- "Original reporting orgs"
+  updateRole(dbId, currentGrantBasedRole)
+  
+  deleteRoles(dbId, c(currentGrantBasedRole$id,currentGrantBasedRole2$id))
+  
+  # delete all roles containing "readonly" - will fail if assigned to a user
+  remainingRoles <- sapply((getDatabaseTree(dbId))$roles, function(x) x$id)
+  readOnlyRoles <- remainingRoles[grepl("readonly", remainingRoles)]
+  deleteRoles(dbId, roleIds = readOnlyRoles)
+   
 } else {
   # These older-style roles will be phased out.
   deprecatedNonGrantRole <- list(
diff --git a/tests/testthat/_snaps/records.md b/tests/testthat/_snaps/records.md
index 764d051..7f4a856 100644
--- a/tests/testthat/_snaps/records.md
+++ b/tests/testthat/_snaps/records.md
@@ -26,7 +26,7 @@
       9                 Country 1
       10                Country 2
 
-# getRecords() works
+# Can retrieve child form with all reference records using getRecords().
 
     Code
       rcrdsMinDf
@@ -532,6 +532,2523 @@
       498               498                3_stuff            False    2021-07-23
       499               499                4_stuff            False    2021-07-24
       500               500                5_stuff            False    2021-07-25
+          Children
+      1          0
+      2          1
+      3          0
+      4          1
+      5          0
+      6          1
+      7          0
+      8          1
+      9          0
+      10         1
+      11         0
+      12         1
+      13         0
+      14         1
+      15         0
+      16         1
+      17         0
+      18         1
+      19         0
+      20         1
+      21         0
+      22         1
+      23         0
+      24         1
+      25         0
+      26         1
+      27         0
+      28         1
+      29         0
+      30         1
+      31         0
+      32         1
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+      34         1
+      35         0
+      36         1
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+      38         1
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+      40         1
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+      48         1
+      49         0
+      50         1
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+      52         1
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+      56         1
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+      494        1
+      495        0
+      496        1
+      497        0
+      498        1
+      499        0
+      500        1
+
+---
+
+    Code
+      rcrdsMinDf
+    Output
+          Identifier number A single select column A logical column A date column
+      1                   1                1_stuff             True    2021-07-06
+      2                   2                2_stuff             True    2021-07-07
+      3                   3                3_stuff            False    2021-07-08
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+      412               412                2_stuff            False    2021-07-17
+      413               413                3_stuff            False    2021-07-18
+      414               414                4_stuff            False    2021-07-19
+      415               415                5_stuff            False    2021-07-20
+      416               416                1_stuff            False    2021-07-21
+      417               417                2_stuff            False    2021-07-22
+      418               418                3_stuff            False    2021-07-23
+      419               419                4_stuff            False    2021-07-24
+      420               420                5_stuff             True    2021-07-25
+      421               421                1_stuff             True    2021-07-06
+      422               422                2_stuff             True    2021-07-07
+      423               423                3_stuff            False    2021-07-08
+      424               424                4_stuff            False    2021-07-09
+      425               425                5_stuff            False    2021-07-10
+      426               426                1_stuff            False    2021-07-11
+      427               427                2_stuff            False    2021-07-12
+      428               428                3_stuff            False    2021-07-13
+      429               429                4_stuff            False    2021-07-14
+      430               430                5_stuff            False    2021-07-15
+      431               431                1_stuff            False    2021-07-16
+      432               432                2_stuff            False    2021-07-17
+      433               433                3_stuff            False    2021-07-18
+      434               434                4_stuff            False    2021-07-19
+      435               435                5_stuff            False    2021-07-20
+      436               436                1_stuff            False    2021-07-21
+      437               437                2_stuff            False    2021-07-22
+      438               438                3_stuff            False    2021-07-23
+      439               439                4_stuff            False    2021-07-24
+      440               440                5_stuff            False    2021-07-25
+      441               441                1_stuff             True    2021-07-06
+      442               442                2_stuff             True    2021-07-07
+      443               443                3_stuff             True    2021-07-08
+      444               444                4_stuff            False    2021-07-09
+      445               445                5_stuff            False    2021-07-10
+      446               446                1_stuff            False    2021-07-11
+      447               447                2_stuff            False    2021-07-12
+      448               448                3_stuff            False    2021-07-13
+      449               449                4_stuff            False    2021-07-14
+      450               450                5_stuff            False    2021-07-15
+      451               451                1_stuff            False    2021-07-16
+      452               452                2_stuff            False    2021-07-17
+      453               453                3_stuff            False    2021-07-18
+      454               454                4_stuff            False    2021-07-19
+      455               455                5_stuff            False    2021-07-20
+      456               456                1_stuff            False    2021-07-21
+      457               457                2_stuff            False    2021-07-22
+      458               458                3_stuff            False    2021-07-23
+      459               459                4_stuff            False    2021-07-24
+      460               460                5_stuff            False    2021-07-25
+      461               461                1_stuff            False    2021-07-06
+      462               462                2_stuff             True    2021-07-07
+      463               463                3_stuff             True    2021-07-08
+      464               464                4_stuff             True    2021-07-09
+      465               465                5_stuff            False    2021-07-10
+      466               466                1_stuff            False    2021-07-11
+      467               467                2_stuff            False    2021-07-12
+      468               468                3_stuff            False    2021-07-13
+      469               469                4_stuff            False    2021-07-14
+      470               470                5_stuff            False    2021-07-15
+      471               471                1_stuff            False    2021-07-16
+      472               472                2_stuff            False    2021-07-17
+      473               473                3_stuff            False    2021-07-18
+      474               474                4_stuff            False    2021-07-19
+      475               475                5_stuff            False    2021-07-20
+      476               476                1_stuff            False    2021-07-21
+      477               477                2_stuff            False    2021-07-22
+      478               478                3_stuff            False    2021-07-23
+      479               479                4_stuff            False    2021-07-24
+      480               480                5_stuff            False    2021-07-25
+      481               481                1_stuff            False    2021-07-06
+      482               482                2_stuff            False    2021-07-07
+      483               483                3_stuff             True    2021-07-08
+      484               484                4_stuff             True    2021-07-09
+      485               485                5_stuff             True    2021-07-10
+      486               486                1_stuff            False    2021-07-11
+      487               487                2_stuff            False    2021-07-12
+      488               488                3_stuff            False    2021-07-13
+      489               489                4_stuff            False    2021-07-14
+      490               490                5_stuff            False    2021-07-15
+      491               491                1_stuff            False    2021-07-16
+      492               492                2_stuff            False    2021-07-17
+      493               493                3_stuff            False    2021-07-18
+      494               494                4_stuff            False    2021-07-19
+      495               495                5_stuff            False    2021-07-20
+      496               496                1_stuff            False    2021-07-21
+      497               497                2_stuff            False    2021-07-22
+      498               498                3_stuff            False    2021-07-23
+      499               499                4_stuff            False    2021-07-24
+      500               500                5_stuff            False    2021-07-25
+          Children
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+
+---
+
+    Code
+      rcrdsMinDf
+    Output
+          Identifier number A single select column A logical column A date column
+      1                   1                1_stuff             True    2021-07-06
+      2                   2                2_stuff             True    2021-07-07
+      3                   3                3_stuff            False    2021-07-08
+      4                   4                4_stuff            False    2021-07-09
+      5                   5                5_stuff            False    2021-07-10
+      6                   6                1_stuff            False    2021-07-11
+      7                   7                2_stuff            False    2021-07-12
+      8                   8                3_stuff            False    2021-07-13
+      9                   9                4_stuff            False    2021-07-14
+      10                 10                5_stuff            False    2021-07-15
+      11                 11                1_stuff            False    2021-07-16
+      12                 12                2_stuff            False    2021-07-17
+      13                 13                3_stuff            False    2021-07-18
+      14                 14                4_stuff            False    2021-07-19
+      15                 15                5_stuff            False    2021-07-20
+      16                 16                1_stuff            False    2021-07-21
+      17                 17                2_stuff            False    2021-07-22
+      18                 18                3_stuff            False    2021-07-23
+      19                 19                4_stuff            False    2021-07-24
+      20                 20                5_stuff            False    2021-07-25
+      21                 21                1_stuff             True    2021-07-06
+      22                 22                2_stuff             True    2021-07-07
+      23                 23                3_stuff             True    2021-07-08
+      24                 24                4_stuff            False    2021-07-09
+      25                 25                5_stuff            False    2021-07-10
+      26                 26                1_stuff            False    2021-07-11
+      27                 27                2_stuff            False    2021-07-12
+      28                 28                3_stuff            False    2021-07-13
+      29                 29                4_stuff            False    2021-07-14
+      30                 30                5_stuff            False    2021-07-15
+      31                 31                1_stuff            False    2021-07-16
+      32                 32                2_stuff            False    2021-07-17
+      33                 33                3_stuff            False    2021-07-18
+      34                 34                4_stuff            False    2021-07-19
+      35                 35                5_stuff            False    2021-07-20
+      36                 36                1_stuff            False    2021-07-21
+      37                 37                2_stuff            False    2021-07-22
+      38                 38                3_stuff            False    2021-07-23
+      39                 39                4_stuff            False    2021-07-24
+      40                 40                5_stuff            False    2021-07-25
+      41                 41                1_stuff            False    2021-07-06
+      42                 42                2_stuff             True    2021-07-07
+      43                 43                3_stuff             True    2021-07-08
+      44                 44                4_stuff             True    2021-07-09
+      45                 45                5_stuff            False    2021-07-10
+      46                 46                1_stuff            False    2021-07-11
+      47                 47                2_stuff            False    2021-07-12
+      48                 48                3_stuff            False    2021-07-13
+      49                 49                4_stuff            False    2021-07-14
+      50                 50                5_stuff            False    2021-07-15
+      51                 51                1_stuff            False    2021-07-16
+      52                 52                2_stuff            False    2021-07-17
+      53                 53                3_stuff            False    2021-07-18
+      54                 54                4_stuff            False    2021-07-19
+      55                 55                5_stuff            False    2021-07-20
+      56                 56                1_stuff            False    2021-07-21
+      57                 57                2_stuff            False    2021-07-22
+      58                 58                3_stuff            False    2021-07-23
+      59                 59                4_stuff            False    2021-07-24
+      60                 60                5_stuff            False    2021-07-25
+      61                 61                1_stuff            False    2021-07-06
+      62                 62                2_stuff            False    2021-07-07
+      63                 63                3_stuff             True    2021-07-08
+      64                 64                4_stuff             True    2021-07-09
+      65                 65                5_stuff             True    2021-07-10
+      66                 66                1_stuff            False    2021-07-11
+      67                 67                2_stuff            False    2021-07-12
+      68                 68                3_stuff            False    2021-07-13
+      69                 69                4_stuff            False    2021-07-14
+      70                 70                5_stuff            False    2021-07-15
+      71                 71                1_stuff            False    2021-07-16
+      72                 72                2_stuff            False    2021-07-17
+      73                 73                3_stuff            False    2021-07-18
+      74                 74                4_stuff            False    2021-07-19
+      75                 75                5_stuff            False    2021-07-20
+      76                 76                1_stuff            False    2021-07-21
+      77                 77                2_stuff            False    2021-07-22
+      78                 78                3_stuff            False    2021-07-23
+      79                 79                4_stuff            False    2021-07-24
+      80                 80                5_stuff            False    2021-07-25
+      81                 81                1_stuff            False    2021-07-06
+      82                 82                2_stuff            False    2021-07-07
+      83                 83                3_stuff            False    2021-07-08
+      84                 84                4_stuff             True    2021-07-09
+      85                 85                5_stuff             True    2021-07-10
+      86                 86                1_stuff             True    2021-07-11
+      87                 87                2_stuff            False    2021-07-12
+      88                 88                3_stuff            False    2021-07-13
+      89                 89                4_stuff            False    2021-07-14
+      90                 90                5_stuff            False    2021-07-15
+      91                 91                1_stuff            False    2021-07-16
+      92                 92                2_stuff            False    2021-07-17
+      93                 93                3_stuff            False    2021-07-18
+      94                 94                4_stuff            False    2021-07-19
+      95                 95                5_stuff            False    2021-07-20
+      96                 96                1_stuff            False    2021-07-21
+      97                 97                2_stuff            False    2021-07-22
+      98                 98                3_stuff            False    2021-07-23
+      99                 99                4_stuff            False    2021-07-24
+      100               100                5_stuff            False    2021-07-25
+      101               101                1_stuff            False    2021-07-06
+      102               102                2_stuff            False    2021-07-07
+      103               103                3_stuff            False    2021-07-08
+      104               104                4_stuff            False    2021-07-09
+      105               105                5_stuff             True    2021-07-10
+      106               106                1_stuff             True    2021-07-11
+      107               107                2_stuff             True    2021-07-12
+      108               108                3_stuff            False    2021-07-13
+      109               109                4_stuff            False    2021-07-14
+      110               110                5_stuff            False    2021-07-15
+      111               111                1_stuff            False    2021-07-16
+      112               112                2_stuff            False    2021-07-17
+      113               113                3_stuff            False    2021-07-18
+      114               114                4_stuff            False    2021-07-19
+      115               115                5_stuff            False    2021-07-20
+      116               116                1_stuff            False    2021-07-21
+      117               117                2_stuff            False    2021-07-22
+      118               118                3_stuff            False    2021-07-23
+      119               119                4_stuff            False    2021-07-24
+      120               120                5_stuff            False    2021-07-25
+      121               121                1_stuff            False    2021-07-06
+      122               122                2_stuff            False    2021-07-07
+      123               123                3_stuff            False    2021-07-08
+      124               124                4_stuff            False    2021-07-09
+      125               125                5_stuff            False    2021-07-10
+      126               126                1_stuff             True    2021-07-11
+      127               127                2_stuff             True    2021-07-12
+      128               128                3_stuff             True    2021-07-13
+      129               129                4_stuff            False    2021-07-14
+      130               130                5_stuff            False    2021-07-15
+      131               131                1_stuff            False    2021-07-16
+      132               132                2_stuff            False    2021-07-17
+      133               133                3_stuff            False    2021-07-18
+      134               134                4_stuff            False    2021-07-19
+      135               135                5_stuff            False    2021-07-20
+      136               136                1_stuff            False    2021-07-21
+      137               137                2_stuff            False    2021-07-22
+      138               138                3_stuff            False    2021-07-23
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 # Reference field with shallow reference table should provide field based names
 
diff --git a/tests/testthat/test-records.R b/tests/testthat/test-records.R
index 3625132..1048218 100644
--- a/tests/testthat/test-records.R
+++ b/tests/testthat/test-records.R
@@ -160,16 +160,66 @@ testthat::test_that("getRecords() pretty field names are correct with deep refer
 })
 
 testthat::test_that("getRecords() works", {
-  testData <- tibble(`Identifier number` = as.character(1:500), "A single select column" = rep(factor(paste0(1:5, "_stuff")), 100), "A logical column" = ((1:500)%%7==(1:500)%%3), "A date column" = rep(seq(as.Date("2021-07-06"),as.Date("2021-07-25"),by = 1),25))
-  schema <- createFormSchemaFromData(testData, database$databaseId, label = "getRecords() test form", keyColumns = "Identifier number", requiredColumns = "Identifier number")
+  testData <- tibble(
+    `Identifier number` = as.character(1:500), 
+    "A single select column" = rep(factor(paste0(1:5, "_stuff")), 100), 
+    "A logical column" = ((1:500)%%7==(1:500)%%3), 
+    "A date column" = rep(seq(as.Date("2021-07-06"),as.Date("2021-07-25"),by = 1),25))
+  schema <- createFormSchemaFromData(
+    testData, 
+    database$databaseId, 
+    label = "getRecords() test form", 
+    keyColumns = "Identifier number", 
+    requiredColumns = "Identifier number")
+  
+  # add a sub-form
+  
+  childSubformId <- cuid()
+  schema <- addFormField(schema, subformFieldSchema(
+    code = "child",
+    label = "Children",
+    description = "Child records",
+    subformId = childSubformId))
+
+  childData <- tibble(
+    `Child identifier number` = as.character((1:250)),
+    `parent` = as.character(2*(1:250)), 
+    "Sub-form Content" = rep(factor(paste0(1:5, "_child_stuff")), 50))
+  childSchema <- createFormSchemaFromData(
+    childData, 
+    database$databaseId, 
+    label = "getRecords() child form", 
+    keyColumns = "Child identifier number", 
+    requiredColumns = "Child identifier number", 
+    parentFormId = schema$id, 
+    parentIdColumn = "parent")
+  childSchema$id <- childSubformId
+  
   schemaView <- as.data.frame(schema)
   uploadedForm <- addForm(schema)
+  uploadedChildForm <- addForm(childSchema)
+
   importRecords(formId = schema$id, data = testData)
   
-  rcrds <- getRecords(uploadedForm$id, style = prettyColumnStyle())
+  # get ActivityInfo cuids for the parent records after import
+  parentRecords <- 
+    getRecords(schema$id, style = prettyColumnStyle()) %>% 
+    select(`_id`,`Identifier number`) %>%  collect() %>% 
+    rename(parentRecordId = `_id`, parent = `Identifier number`)
+  childData <- left_join(childData, parentRecords, by = 'parent')
   
-  rcrdsMin <- getRecords(uploadedForm$id, style = minimalColumnStyle())
+  importRecords(formId = childSchema$id, data = childData, parentIdColumn = 'parentRecordId')
   
+  testthat::test_that('varNames works on a child form with reference records.', {
+    childVarNames = varNames(childSchema$id, prettyColumnStyle(allReferenceFields = TRUE))
+  })
+  
+  testthat::test_that('Can retrieve child form with all reference records using getRecords().', {
+    childRecords <- getRecords(childSchema$id, style = prettyColumnStyle(allReferenceFields = TRUE))
+  })
+
+  rcrds <- getRecords(uploadedForm$id, style = prettyColumnStyle())
+  rcrdsMin <- getRecords(uploadedForm$id, style = minimalColumnStyle())
   rcrdsMinDf <- rcrdsMin %>% collect %>% as.data.frame()
   
   testthat::expect_snapshot(rcrdsMinDf)
@@ -262,7 +312,9 @@ testthat::test_that("getRecords() works", {
     })
     
     testthat::test_that("It is possible to copy a form and upload the data to the new form", {
-      copiedForm <- rcrds %>% extractSchemaFromFields(label = "New reference table", databaseId = database$databaseId)
+      copiedForm <- rcrds %>% 
+        extractSchemaFromFields(label = "New reference table", databaseId = database$databaseId) %>%
+        deleteFormField(label = "Children")
       addForm(copiedForm)
       importRecords(formId = copiedForm$id, data = testData)
     })