User roles

Intro

This page explains the various user roles and how to modify them.

User roles: functional perspective

These are the way roles are described from a functional perspective. Non-technical folks, including support, use the following names and descriptions when talking about user roles.

• Global Admin (Global Scope)
  • Authenticated account via Okta
  • Also sometimes called support admin
  • Access to support admin page and ability to use all tools on that page
    • Can assume org admin permissions at any org using tenant data access feature
    • Able to add/edit devices
    • Update org ID verification flag for new orgs (done after verifying identity)
    • User/patient/admin management
  • Granted only to SimpleReport and support team members
  • This role is not described in user-facing documentation or made visible on the app because it's not relevant to them
• Org Admin (Organization Scope)
  • Authenticated account via Okta
  • To SimpleReport users, this role is just called Admin
  • Has all permissions of standard user with all facility access, plus any others listed here
  • Can see the dashboard view
  • Can update org information
  • Can manage individual facilities, inc devices and ordering provider info
  • Can manage users in that org
• Standard User (Facility Staff Member)
  • Authenticated account via Okta
  • Has all permissions of entry-only user, plus any others listed here
  • Can view Results page and filter results by facilities they have access to
    • Can manage results they can view (send to patient, print, correct)
  • Can upload results via bulk upload tool
  • Can add/edit patients
  • Permission is granted on a facility basis, or user can be given all-facility access to be able to perform actions for patients in all facilities in the org
• Entry-only user (Facility Staff Member)
  • Authenticated account via Okta
  • Can see the Conduct tests page and test cards
  • Can add test cards by searching for a patient on the Conduct tests page
  • Permission is granted on a facility basis, or user can be given all-facility access to be able to perform actions for patients in all facilities in the org
• Patient - for accessing Patient Experience Pages (PXP)
  • Does not have an account, authenticated by verifying DOB when accessed via a unique URL (and link is only sent to patient contact info on file)
  • Not managed by org admins, granted to any patient who authenticates
  • View-only of individual test result record for that person

User roles: technical perspective

The available user role types are ADMIN, USER, ENTRY_ONLY, ALL_FACILITIES, TEST_RESULT_UPLOAD_USER and NO_ACCESS. You can check backend/src/main/java/gov/cdc/usds/simplereport/config/authorization/OrganizationRole.java for a list of available roles

• ADMIN - an organization admin with full access to their organization
• USER - a site user the has access to everything in their organization but the gear icon
• ENTRY_ONLY - a site user that only has access to the Conduct Test tab
• ALL_FACILITIES - a site user that can access all facilities in their organization
• NO_ACCESS - a member of an organization who has no permissions without possessing other roles. Every member of an org has this role, so it is used to list all users in an organization
• TEST_RESULT_UPLOAD_USER - a member of the CSV Uploader pilot program, active as of 8/23/22. See more information about this role here

These roles are controlled via Okta groups (in deployed environments and if you are running the app locally with Okta) or through the application-local.yaml file (if you are running the app locally without Okta)

Updating user roles

When running the app locally without Okta, by default the local test user is an organization admin role. If you need to change this value to test out other permissions, it can be set in application-local.yaml.

If you have not created one run:

touch backend/src/main/resources/application-local.yaml

Organization roles can be set by adding the following to application-local.yaml:

simple-report:
  demo-users:
    default-user:
      authorization:
        granted-roles: ADMIN

Support admin

Support admins can access the /admin paths and support admin APIs.

Make support admin via Okta

You can make your user a support admin by assigning yourself the SR-DEV-ADMINS group in Okta Preview.

Make support admin locally without Okta

You can make the default user a site admin by adding the following to application-local.yaml:

simple-report:
  demo-users:
    site-admin-emails:
      - [email protected]