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outlook_shortcut
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outlook_shortcut
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Close a window or a menu.
Esc
Go to the Home tab.
Alt+H
Create a new message.
Ctrl+Shift+M
Send a message.
Alt+S
Insert a file.
Alt+N, A, F
New task
Ctrl+Shift+K
Delete an item (when a message, task, or meeting is selected).
Delete
Search for an item.
Ctrl+E or F3
Reply to a message.
Alt+H, R, P
Forward a message.
Alt+H, F, W
Select the Reply All option.
Alt+H, R, A
Copy an item.
Ctrl+C or Ctrl+Insert
Note: Ctrl+Insert is not available in the Reading pane.
Go to the Send/Receive tab.
Alt+J, S
Go to Calendar.
Ctrl+2
Create an appointment.
Ctrl+Shift+A
Move an item to a folder.
Alt+H, M, V, and select a folder from the list
Open the Save As dialog box on the Attachment tab.
Alt+J, A, 2, A, V
Check for new messages.
Ctrl+M or F9
Top of Page
Shortcuts for basic navigation
To do this
Press
Switch to the Mail view.
Ctrl+1
Switch to the Calendar view.
Ctrl+2
Switch to the Contacts view.
Ctrl+3
Switch to the Tasks view.
Ctrl+4
Switch to the Notes.
Ctrl+5
Switch to the Folder list in the Folder pane.
Ctrl+6
Switch to Shortcuts.
Ctrl+7
Open Journal.
Ctrl+8
Open the Address Book.
Ctrl+Shift+B
Go back to previous view.
Alt+B or Alt+Left arrow key
Go forward to next view.
Alt+Right arrow key
Switch to next open message.
Ctrl+Period (.)
Switch to previous open message.
Ctrl+Comma (,)
Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar.
Ctrl+Shift+Tab key or Shift+Tab key
Move between the Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar.
Tab key or F6
Move between the ribbon and the calendar.
F6
Show the access keys in the ribbon.
Alt or F6
Show the tooltip for the ribbon element currently in focus.
Ctrl+Shift+F10
Open split buttons.
Alt+Down arrow key
Move around message header lines in the Folder pane or an open message.
Ctrl+Tab
Move between the Navigation pane and the calendar.
Ctrl+Tab
Move around within the Folder pane.
Arrow keys
Go to a different folder.
Ctrl+Y
Go to the Search box.
F3 or Ctrl+E
In the Reading pane, go to the previous message.
Alt+Up arrow key or Ctrl+Comma (,), or Alt+Page Up
In the Reading pane, page down through the text.
Spacebar
In the Reading pane, page up through the text.
Shift+Spacebar
Collapse or expand a group in the email message list.
Left or Right arrow key, respectively
Go back to previous view in the main Outlook window.
Alt+B or Alt+Left arrow key
Go forward to next view in the main Outlook window.
Alt+Right arrow key
Select the InfoBar and, if available, show the menu of commands.
Ctrl+Shift+W
Show the To-Do bar (peek).
Alt+V, B, and then C for Calendar, P for People, T for Tasks, or O for Off
Top of Page
Navigate to the ribbon
To do this
Press
Open the Home tab.
Alt+H
Open the File menu.
Alt+F
Open the Send/Receive tab.
Alt+J, S
Open the Folder tab.
Alt+O
Open the View tab.
Alt+V
Open the Search tab.
Ctrl+E
Go to the Tell Me search field.
Alt+Q